Now Hiring: Administrative Assistant to Office Manager
Location: Cuyahoga Falls, OH (Hybrid - In-Office & Remote)
Position Type: Part-Time to start, with potential for growth
Compensation: Hourly, based on experience (negotiable)
Cultivate Counseling & Consulting is excited to announce an opportunity to join our growing private mental health practice. We're seeking a dedicated, detail-oriented Administrative Assistant who is enthusiastic about the mental health field and ready to grow into an Office Manager role over the next year. This position is perfect for someone who enjoys organization, excels in a collaborative team environment, and is looking to make a meaningful impact behind the scenes.
What We Offer:
- Flexible hybrid work schedule (must be able to work onsite in Cuyahoga Falls, OH, two days per week)
- Competitive compensation (based on experience) open to discussion
- Comfortable and supportive work environment
- Monthly in-house professional development
- Opportunities for career advancement
- Collaborative and encouraging team culture
- Collaborative and encouraging team culture
- The practice provides all the equipment required to perform job duties
Key Responsibilities:
- Provide high-level administrative support to practice leadership
- Answer phone calls and respond to emails with professionalism and care
- Schedule client appointments and manage provider calendars
- Verify insurance benefits and assist with billing processes (this is a task to grow into as employment progresses)
- Maintain and organize client documentation per managed care standards
- Support clients with referrals to community resources as needed
- Prepare materials and presentations as requested
- Uphold excellent customer service in all client and staff interactions
- Collaborate with team members on practice-wide projects and growth initiatives
Core Requirements:
- Minimum 1 year of administrative or scheduling/reception/office management experience
- Strong organizational and time management skills
- Excellent verbal and written communication
- Tech-savvy with working knowledge of MS Office, Outlook, Canva, and/or Adobe Creative Suite
- Ability to multitask and work independently
- Attention to detail and ability to meet deadlines
- Availability Monday-Friday, 9 AM-5 PM, and occasional Saturdays (9 AM-12 PM)
- Associate degree or some college preferred (but not required)
- Must be willing to come to the office a minimum of two days per week at our Cuyahoga Falls, OH location
Preferred (But Not Required) Specialized Skills:
- Marketing and social media content creation
- Basic web design or website maintenance
Who We Are:
Cultivate Counseling & Consulting is a clinician-owned outpatient mental health private practice. We are committed to providing compassionate, client-centered care while maintaining a workplace culture that is supportive, refreshing, and inspiring. Our team members are passionate about personal and professional growth, collaboration, and creating meaningful change in our community.
Interested candidates should submit a cover letter, resume, and references to Ashley Nelson at
We look forward to growing with you.
Only applicants who can work onsite in Cuyahoga Falls, OH, will be considered.