Position Summary
The Senior Administrative Assistant will provide high-level executive, operational, and analytical support to the DHS Science and Technology (S&T) Directorate's Finance and Budget Division (FBD). This position requires a seasoned professional with 10 years of experience in administrative and executive support roles, demonstrating excellent judgment, organizational skills, and discretion in a fast-paced federal environment. The ideal candidate will bring advanced communication skills, experience with government operations, and the ability to manage complex administrative workflows and strategic initiatives.
ESSENTIAL FUNCTIONS
- Provide direct support to FBD leadership, including scheduling, calendar management, meeting coordination, and preparation of briefing materials.
- Draft, review, and edit official correspondence, reports, and communications with emphasis on accuracy, tone, and clarity.
- Coordinate internal and external meetings, ensuring appropriate documentation, agendas, and follow-up actions are in place.
- Prepare and present executive-level reports, presentations, and visual materials including dashboards, charts, and budget summaries.
- Support division-wide initiatives by tracking performance metrics, preparing summaries for senior leadership, and assisting with program planning.
- Facilitate cross-functional collaboration across branches within FBD and with other DHS stakeholders.
- Manage and maintain FBD's digital records, ensuring compliance with DHS, GSA, and National Archives and Records Administration (NARA) records retention policies.
- Serve as SharePoint Administrator for the division, updating content, coordinating access, and maintaining workflows and documentation.
- Train staff in records management best practices and monitor completion of annual training requirements.
- Maintain and monitor task tracking systems, ensuring timely completion of assignments across the division.
- Coordinate and disseminate internal communications including newsletters, service bulletins, and strategic updates.
- Serve as a liaison for audit requests, data calls, and internal reviews, collaborating with subject matter experts to gather required materials.
JOB QUALIFICATIONS
- Master's degree in Public Administration, Business Administration, Communications, or a related field.
- A minimum of 10 years of progressive experience providing administrative and executive-level support, ideally within a federal or public sector environment.
- Must be eligible for and obtain a DHS Public Trust clearance.
- Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
- Exceptional written and verbal communication skills, with the ability to interact professionally with senior leadership.
- Strong attention to detail, ability to multitask, and effective time management skills.
- Familiarity with records management policies, SharePoint administration, and federal travel or procurement support.
PREFERRED
- Experience supporting senior executives in a federal agency or DHS component.
- Working knowledge of DHS systems, policies, and procedures.
- Exposure to project management tools or administrative process improvement initiatives.
Dextera is an equal employment opportunity employer. We strive to attract and retain exceptional talent.