Administrative Assistant to the Director of Educational Technology

Position Type:
Secretarial/Clerical/Administrative Assistant

Date Posted:
4/9/2025

Location:
Central Office

Date Available:
04/22/2025
Job Description

Position: Administrative Assistant to the Director of Educational
Technology

Reports to: Director of Educational Technology

Evaluated by: Director of Educational Technology

Qualifications:

• High school diploma/equivalent; Associates Degree in Office Administration/Secretarial training preferred
• Experience in a busy office environment; able to multitask
• Superb organizational skills
• Experience with word processing and spreadsheets, especially Google Suite Docs/Sheets, as well as Microsoft Word and Excel; experience with database programs and online programs preferred
• Understands and complies with confidentiality requirements
• Demonstrated fast keyboarding skills (65+ wpm)
• Ability to work within fast-paced environment and with minimal supervision

KNOWLEDGE, ABILITY, AND SKILLS:

The successful candidate will be able to demonstrate knowledge of office operations, practices and procedures; have exceptional organizational skills; have the ability to accomplish work with frequent interruptions; possess clerical and filing skills; demonstrate consistently and with the utmost discretion strict CONFIDENTIALITY of matters related to students and staff; demonstrate timeliness in completion of tasks; demonstrate a tactful, warm, friendly and competent public demeanor; has the ability to work cooperatively with others; have knowledge of and ability to operate office equipment such as chromebooks, laptops, shredders, copiers, etc.; possess speed and accuracy with keyboarding and word processing skills; is proactive with communication with vendors, staff, technology department staff, and Director of Educational Technology; knowledge of and application of English usage and spelling; knowledge of and accuracy with basic mathematical functions; knowledge of how to use spreadsheets in the Google Suite, and to create and enter data into various documents in the Google Suite.

General Areas of Responsibility:

1. Assists the Director of Educational Technology with various paper work tasks.
2. Assists Director of Educational Technology and Technology Department with various clerical tasks, including but not limited to: spreadsheets for educational programs, assisting with data entry for inventory, working with the Director to assist staff with program usernames and password resets, scheduling of meetings, typing, filing, and data entry.
3. Photocopies and distributes documents as directed by the Director of Educational Technology.
4. Develops and maintains purchase orders for items for the Technology Department, and interfaces with vendors to facilitate this task.

Specific job tasks:

• Types various documents, such as letters, memos, team meeting notices, miscellaneous reports.
• Data entry of essential information into student management software; creates and runs reports using student management and educational software as directed by the Director of Educational Technology.
• Files documents as indicated by Director of Educational Technology
• Makes telephone calls to staff, vendors, and others regarding school activities/business.
• Make and/or return telephone calls and relay messages for the
  Director of Educational Technology.
• Types and sends e-mail messages as directed by the Director of Educational Technology.
• Performs other duties that may be assigned by the Director of Educational Technology.

WORK ENVIRONMENT:

Much of the work is performed seated at a desk. Does require frequent movement through the school and office. Computers, telephones, and copiers are used often. Contact with a full range of students, staff and general public including but not limited to parents, children, town citizens, bus company employees, maintenance workers, State agency employees, etc. Intense and fast paced at times. Office contains highly confidential material, records and legal documents related to students, staff, parents, and school district matters. Errors could result in confusion, breeches of confidentiality, delay, safety hazards, adverse public reaction, loss of State or Federal funding, monetary loss, and/or legal sanctions. Chemical exposure through standard cleaning products and paint. Exposure to dust, dirt and noise.

PHYSICAL REQUIREMENTS:

Visual acuity and standard range of hearing required to perform office duties. Lifting, moving, pushing, pulling objects or packages of twenty-five pounds or more may be required. Extended periods of work seated at desk or computer. May also require extended periods of time standing while collating or copying material.

MENTAL DEMANDS:

Must be able to cope with a fast paced and occasionally tense environment; multi-tasking; organization; logical process; flexibility; language acuity; mathematical acuity; calmness; sensitivity; cooperativeness; friendliness; concentration; decisiveness; frankness; accuracy of spoken or written statements; truthfulness; honesty; focus on detail; persuasiveness; confidentiality; emotional control.

EQUIPMENT:

Standard office equipment including multi-line telephone system with voice mail capabilities; computer with database, spreadsheet, word processing and internet/e-mail capability; copier.

Boxford, Middleton, and Topsfield Public Schools are an Equal Opportunity/Affirmative Action Employer

It is the policy of the Boxford, Middleton, and Topsfield Public Schools not to discriminate on the basis of race, gender, religion, national origin, color, homelessness, age, disability, sexual orientation or gender identity in its education programs, services, activities or employment practices. Every available opportunity will be taken in order to assure that each applicant is selected on the basis of qualifications, merit and ability.

Applicants are informed that school systems are required to obtain all available criminal offender record information (CORI and SAFIS Background Check per 603 CMR51.00) from the criminal history systems board (CHSB) of any current or prospective employee of the school department.