Administrative Assistant to the Deputy City Manager

Salary : $43,700.80 - $73,236.80 Annually
Location : Springfield, MO
Job Type: Full Time
Job Number: 040925
Department: City Manager
Opening Date: 04/09/2025
Closing Date: 4/23/:59 PM Central

Description
The City Manager's Office is looking for an Administrative Assistant to the Deputy City Manager, the Director of Quality of Place Initiatives, and the Director of Belonging and Intercultural Development . The Deputy City Manager helps administer city government through supervision of other city departments, assistance in policy formulation and implementation, and coordinating functions between various departments. They work with outside agencies and organizations in collaborative efforts. The Deputy City Manager works closely with city council, City Manager, and department directors in planning programs for various Municipal Operations.

What You'll Do:

• Provide a wide array of complex, responsible, diverse, sensitive, and confidential support services for those they serve,
• Coordinate the daily activities of Senior Leaders within the City of Springfield Leadership team.
• Handle highly complex and confidential items between Citizens, Employees, and Senior Leadership.
• Provide exceptional customer service to individuals seeking assistance through the City Manager's office.
• Performs responsible administrative duties as well as office management functions.

What You'll Need:

• High degree and understanding of confidentiality
• Keen eye for attention to detail and organizational skills
• A high degree of independent judgment and thorough knowledge of city functions, policies and procedures.

What You'll Love:

• Benefits: pension & health insurance provided at no cost to the employee, plus generous leave time, a wellness program, and more.
• Growth: Advance your career through professional development, tuition reimbursement, national conference training opportunities, and continuous learning opportunities.

Working at the City of Springfield means being part of an award-winning team of professionals committed to community involvement. With multiple accredited departments and a team of over 2,200 dedicated employees, we take pride in being leaders in public service.
Qualifications and Requirements

Experience, Education, and Training

• Graduation from an accredited college or university with a Bachelor's Degree in Business or Public Administration, Office Administration, or a related field

AND

• One year of experience.
• Directly related experience may be substituted for the formal education requirement on a year-for-year basis.

Licensing/Certification

• Certified Professional Secretary (CPS) is desirable.

Functions

For more information on essential functions and other requirements, please see thejob description
Other Requirements
Equal Opportunity Employer/Disability and Vet

Individuals with disabilities should request reasonable accommodations in accordance with the Americans with Disabilities Act prior to testing or appointment. Proof of United States Citizenship/Authorization to Work in The United States as established by the Immigration Reform Act of 1986 is a condition of employment. Pre-employment drug testing is required.

All interested candidates MUST complete the City of Springfield on-line application in its entirety. The candidate profile must include all employment history with accurate and complete information prior to submission. Resumes alone will not be accepted as the application, but they may be submitted as supplemental documentation.
Find out more about City of Springfield employee benefits through the following link:
01

The following questions are specific to the position you are applying for and must be completed accurately. The information you provide below must be reflected in the experience, education, or volunteer work provided in your application above. A response of 'see resume' will not be accepted.

• I understand.

02

Are you a current full-time employee of the City of Springfield?

• Yes
• No

03

What best describes your level of education in Business or Public Administration, Office Administration, or a related field?

• High School Diploma or GED equivalent
• 30 college credit hours
• Associate's Degree or 60 college credit hours
• 90 college credit hours
• Bachelor's Degree or higher

04

Please state the name of your college / university and your specific area of study.
05

How many years of experience do you have as in office administration or clerical responsibilities?

• I do not have any experience
• Less than 1 year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 or more years

06

Please describe any and all licenses or certifications you possess as related to this job.
07

Were you referred by a current City employee to apply for this position?

• Yes
• No

08

If yes, please state the full name of the City employee who referred you to this position.
Required Question