Administrative Assistant to the Athletic Director

Position Type:
Support Staff

Date Posted:
4/8/2025

Location:
Hoffman Estates High School

Closing Date:
04/15/2025 Description:
Administrative Assistant to the Athletic Director (12-Month- Tier 3)

Responsibilities:

1. General operation of the Athletic Office serving as receptionist, scheduling appointments, answering phone inquiries
2. Responsible for processing correspondence, forms, reports, schedules, calendars pertaining to the Athletic Director's office
3. Preparation of programs, plaques and awards for each season of sports
4. Run and update weekly eligibility reports; cross check physical date status and registration for each team and level
5. Process athletic payroll reports
6. Set up transportation for all away athletic events
7. Secure workers for athletic events
8. Prepare, set up and manage the hospitality suite for invites and tournaments
9. Secure officials and opponents for athletic contests
10. Assist with the athletic budget; process all purchase orders for athletic and athletic training needs; order all athletic equipment and supplies
11. Process all invoices relating to athletic fundraising accounts and board accounts
12. Update school athletic page and other social media outlets
13. Update summer camp enrollments; enter physicals; run rosters for coaches
14. Perform other duties as requested by the Athletic Director

Qualifications:

1. Knowledge of Microsoft Word, Excel, Google Docs and Applications
2. Demonstrate good interpersonal relations and communication skills
3. Demonstrate good organizational skills
4. Demonstrate good judgment, trustworthiness, flexibility, self-motivation and confidentiality
5. Demonstrate the ability to provide direction to students
6. Demonstrate a base understanding of financial records and record keeping
7. Ability to learn new on-line programs/applications for social media purposes

Working Conditions:
Is under the supervision of the Athletic Director

Terms of Employment
Salary and benefits to be established by the agreement between the Board of Education and the United Support Staff Council.

Application Procedure:
Apply online

Position Pay Range:
Tier 3
Support Staff Contract - Salary Schedules

Position Benefit information:
Support Staff Contract - Benefits

Candidates may contact:
Steve Lacni, Athletic Director at

Selection Procedure:
Skills test may be administered.