Administrative Assistant to Superintendent

Position Type:
Secretarial/Clerical/Administrative Assistant

Date Posted:
3/26/2025

Location:
Killingly Central Office (KCO) Administrative Assistant to Superintendent

Position Overview: Killingly Public Schools is seeking a highly skilled and professional Administrative Assistant to support the Superintendent of Schools. This individual will play a crucial role in providing administrative support, managing communications, and assisting with the development and execution of Board policies. The ideal candidate will possess strong organizational skills, a high level of confidentiality, the ability to navigate sensitive and confidential information, and always be a consummate professional. Additionally, the candidate should be proficient in managing social media platforms and supporting the district's public relations efforts.
This is a full-time, 12-month position with an 8-hour workday and a competitive salary of $65,230.00, including a comprehensive benefits package.
Key Responsibilities:

• Provide high-level administrative support to the Superintendent, including scheduling meetings, preparing reports, and handling day-to-day tasks.
• Act as a liaison between the Superintendent, Board of Education, district staff, and the public, ensuring effective communication and prompt responses.
• Draft, edit, & maintain Board policies and assist in implementing and updating policies as needed
• Maintain and organize confidential and sensitive documents, ensuring proper handling and security.
• Responsible for preparing, maintaining, and filing state reports.
• Manage and track records related to Board policies, meeting minutes, and district correspondence.
• Assist in the preparation and distribution of Board meeting agendas, minutes, and supporting documents.
• Coordinate Board meeting logistics, including virtual or in-person meetings, and manage follow-up actions as necessary.
• Assist with social media platforms (Facebook, Twitter, Instagram, etc.), creating content, posting updates, and monitoring district communications to ensure consistency with district goals and priorities.
• Provide support with media relations and community outreach, ensuring positive representation of the district across various platforms.
• Respond to inquiries from district staff, parents, and community members in a professional and timely manner.
• Maintain a comprehensive filing system and ensure accurate recordkeeping.
• Perform other related duties as assigned by the Superintendent.

Qualifications:

• Associate degree in Office Administration, Communications, Public Relations, or a related field (Bachelor's degree preferred).
• Minimum of 3 years of experience in an administrative support role, preferably in a school district or government setting.
• Strong understanding of confidentiality protocols and ability to handle sensitive information with discretion.
• Excellent written and verbal communication skills with a high level of attention to detail.
• Proficient in social media platforms (Facebook, Twitter, Instagram, etc.), including content creation and engagement.
• Experience with Microsoft Office Suite, Google Workspace, and other office productivity software.
• Ability to manage multiple tasks and priorities effectively, with strong organizational and time-management skills.
• Demonstrated ability to work independently and collaboratively in a fast-paced environment.
• Previous experience with Board policies, school district governance, or public relations is a plus.

Additional Responsibilities: (Additional Stipend of $300 per meeting)

• Attend BOE meetings to take minutes, typically held two evenings per month, along with meeting preparation and follow-up.
• Candidate must have Familiarity with public meeting protocols and the ability to navigate sensitive situations with professionalism is highly desirable.

When applying online, please be sure to upload the following documents for application to be complete & considered: Resume, Letter of Intent, three (3) recent letters of recommendation from persons who can address professional competencies.

The Killingly Board of Education is an Equal Opportunity Employer
KILLINGLY PUBLIC SCHOOLS BELIEVE ALL STUDENTS BENEFIT FROM THE TALENTS OF STAFF FROM A VARIETY OF DIFFERENT BACKGROUNDS, RACES, AND ETHNIC GROUPS