Full Year - Administrative Assistant Maria Weston Chapman Middle School
Weymouth Public Schools is a dynamic and inclusive learning community dedicated to "Educational Excellence for Every Weymouth Student." Our vision is centered on empowering each individual to reach their full potential in a diverse, equitable, and supportive environment.
We educate over 5,600 students in 11 school buildings, including Weymouth Early Childhood Center, eight elementary schools (grades K-5), Chapman Middle School (grades 6-8), and Weymouth High School (Grades 9-12). At each of our schools, we are committed to fostering curiosity, celebrating diversity, and nurturing a lifelong passion for learning. Our highly qualified educators and staff members work to provide personalized attention and support to ensure that every student thrives.
RESPONSIBILITY: The Administrative Assistant reports to the building Principal and Associate Principal
Preferred Qualifications: - Associates Degree preferred
- 3-5 years of previous administrative experience
- Proficient with Google Suite, MS Office Suite, Munis, Aspen and other web-based tools and systems.
- Ability to work collaboratively, and interact and communicate at all levels within the district
- Demonstrated attention to detail and accuracy
- Demonstrated ability to take initiative, establish work priorities, and work independently with minimal supervision
- Demonstrated ability to maintain confidentiality, required
GENERAL DUTIES: The duties of the Administrative Assistant to the Principal & Associate Principal requires
working with a minimum of supervision, performs duties of varied and responsible nature,
requiring accuracy, good judgment, confidentiality, and the ability to work well with people
under pressure.
SPECIFIC DUTIES: - Manage the calendars and phone calls for Principal & Associate Principa
- Employee & Students Accident Reports
- Schedule teacher evaluations during appropriate blocks within the required timelines for Principal and Associate Principal
- Preparing all documents for meetings (Staff, external, etc)
- Process legal requests for complete student records and ensure that all documents are scanned, encrypted, and sent within the compliance timelines
- Develop and maintain an inventory of technology in all classrooms.
- Send out school wide emails and develop and maintain the Staff Info Document, Telephone Directory, and Staff Shared Drive, Help Forms, etc
- Morning Announcement coordination with Wildcat Leaders
- Grading Windows & Publishing Report Cards
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- Set windows in Aspen, notify staff of upcoming openings and closings, run verification reports and notify teachers who did not post grades, publish progress reports and report cards to parents each term.
- Correcting grades for teachers as needed
- Work with Data Specialists at Admin as needed with Aspen issues
- Managing all digital signage
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- Outdoor Sign
- Main Lobby, Broadcast, Cafeteria (4), Auditorium
- Managing Website
- MCAS Clerical Coordination
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- Create folders and include all required documentation
- Coordinate any receiving or shipping of materials
- Management of after school clubs and athletics
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- Ensuring appointments were made by HR
- Ensuring clubs are running
- Managing stipends when clubs/sports are complete
- Field Trip Coordination
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- Ensure forms are signed by all parties and sent to Admin. Once approved, add to Staff Calendar
- Facilities
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- Work with building custodial staff to ensure that work orders are placed for building issues needing attention.
- Work with Head Custodian to coordinate vending machine orders, deliveries, and payments.
- Chapman Weekly Newsletters
- Assume the duties of the other secretaries during the summer break
EQUAL OPPORTUNITY EMPLOYER: Weymouth Public Schools is committed to maintaining a work and learning environment free
from discrimination on the basis of race, color, religion, national origin, pregnancy, gender,
sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status,
veteran status, political affiliation or disability, as defined and required by state and federal laws.