Administrative Assistant to Principal

Position Type:
Secretarial/Clerical/Secretary - 12-Months

Date Posted:
1/24/2025

Location:
Shallow Brook Intermediate
This is a 260-day position.

Position Purpose

Provides comprehensive administrative and clerical support to ensure the efficient operation of the school office. This role involves handling communication, scheduling, record-keeping, and various tasks that support the principal and the school's administrative functions.

Essential Functions and Responsibilities

• Maintain communication with the Principal, staff, students, parents, and community.
• Perform bookkeeping duties and monitor and maintain accounts and budgets as assigned.
• Ensure the smooth operation and organization of the office and materials.
• Perform clerical duties such as answering the phone; opening, sorting, and distributing mail; greeting and directing visitors; typing correspondences, meeting agendas, and memos; filing; faxing; copying; etc.
• Maintain a calendar for the Principal, scheduling appointments/interviews as needed.
• Maintain a current record of all student registrations and withdrawals, which includes preparing forms and records.
• Calculate statistics for percentage of students receiving deficiencies and failing the marking period.
• Maintain confidential employee and student cumulative records, files, and affairs and record data and activities.
• Prepare student transcripts and records, upon request, and submit/mail to appropriate locations.
• Prepare, complete, and print reports, spreadsheets, invitations, scholarship information, etc.
• Perform other duties as assigned by the Principal, Assistant Principal, and/or Superintendent.

Knowledge, Skills and Abilities

• Strong verbal, interpersonal, and written expression skills.
• Effective colleague, parent and student communication skills.
• Problem-solving skills and technology proficiency.
• Ability to reach above and below the waist
• Ability to use fingers to pick, feel and grasp objects
• Ability to use both hands for repetitive motion
• Some bending, stooping and twisting of the body required
• Ability to lift and/or carry supplies and/or papers weighing no more than 20 lbs.
• Ability to mostly sit with some standing or walking/moving throughout the work environment
• Ability to follow written and verbal directions
• Ability to read and write
• Ability to communicate effectively
• Ability to organize tasks
• Ability to handle multiple tasks
• Ability to exercise good judgment

Qualification Profile

• Two (2) years experience as a secretary necessary, preferably in public education
• High school diploma or equivalent is necessary
• Diploma from an accredited secretarial training program helpful
• Other education/experience as accepted by the school board and administration

Attachment(s):

• Support Staff Benefits Booklet w Attachments.pdf