Administrative Assistant to Director of Student Services

Administrative Support Compose reports, including statistical reports, bills, statements, correspondence, letters, and other material via knowledge and use of technology is needed. Provide administrative support for meetings including preparation, packets, logistics, meeting records, and post-meeting follow-up activities as needed. Assist supervisor with special projects, programs, and events. Assist the supervisor with budgeting and maintaining accurate accounting. Provide support and guidance to special education building personnel and school counseling. Provide guidance to Special Education Staff regarding computer program usage or modifications. Provide co-workers with necessary information and guidance regarding procedural questions. Manage the special education, 504 and medicaid reporting systems. Maintain data reporting for special education aide and chapter 402 for NHDOE. Receive requests for student records; retrieve student records; and transmit student records as needed. Data entry for accommodations for state testing. Assist with incoming mail and prepares outgoing mail. QUALIFICATIONS: Ability to multi task in a fast-paced, deadline-driven, ever-changing environment Basic accounting experience in maintaining multiple budgets is essential Strong interpersonal skills. Strong computer skills and experience with Microsoft programs. Knowledge of modern office practices, procedures and equipment. Strong administrative and organizational skills. Demonstrated proficiency in word processing, databases, spreadsheets, and financial management. Excellent written and verbal communication skills. Respect for confidentiality. Ability to learn new skills as necessary to successfully operate within a student management system. Ability to keep current with state and federal requirements. PERFORMANCE RESPONSIBILITIES: Finance and Budget Work directly and collaboratively with the business department to maintain fiscal, budget and business system data, reporting, and program requirements. Prepares budget reports as needed. Process out-of-district referrals. Maintain file of agreements and billing and file out-of-district student records. Prepare, send, and monitor tuition agreements with other districts. Send SPED acknowledgments to other districts for all non-resident SPED students. Compile, review, and maintain a variety of fiscal and program records, written materials, and reports using computer and technical program knowledge. Arrange and process payments for interpreters. Process paperwork for special education staff, including but not limited to, requisitions, mileage, etc. Provide accountant with list of non-resident students Verify residency of students on special education acknowledgments received. REPORTING: Review data in student management system. Maintain and monitor data throughout the year. Assist in reconciliation of financial data at the end of the fiscal year. Responsible for gathering student data for state reporting requirements; process monthly tuition and transportation billing to resident districts. Verify district students and maintain spreadsheet of students. Prepare reports to monitor out-of-district students.