Job Summary
The Administrative Assistant will perform a high-level of administrative support for our C-Suite leadership team. This position requires strong organizational and time management skills, attention to detail, high motivation, and efficiently working in a fast-paced environment. Reporting directly to the CFO & VP of Sales, you will ensure the smooth and efficient operation of the executive office.
Job Duties and Responsibilities:
- Prepare and edit correspondence, reports, and presentations on behalf of the executives.
- Identify areas for process improvement and implement effective procedures.
• Create agendas for executive meetings, scribe notes for meetings, and follow-up on action items.
• Facilitate meetings and use facilitation tools to guide meetings to success.
• Maintain strict confidentiality of information and correspondence acquired through work activities.
• Manage and prioritize the executive's schedules, travel, and calendars:
o Proactively manage complex executive calendars including coordination of meeting schedules, conference calls, and prioritization of business appointments as well as anticipating materials or information needed for meetings such as agendas, notes, action items, due dates, and assignments.
o Research, prioritize, and follow up on incoming issues and concerns addressed to the executives.
• General Administrative Support:
o Complete a broad variety of other administrative tasks as needed, including submitting reimbursement requests, sorting mail, organization of files, and backup support to other staff members in the corporate office.
• Other projects and duties as assigned.
Minimum Qualifications - Education:
Preferred to have associate or bachelor's degree in business administration, management, or related field, or an equivalent combination or education and experience.
Minimum Qualifications - Experience/Skills
• At least 4 years of verifiable experience providing support services to C-Suite Executives
• Extensive experience in Office 365, Word, Excel, Power Point, Microsoft Teams, Zoom, etc.
• Experience in project coordination
• Ability to handle confidential information with discretion
• Excellent written and verbal communication skills
• Excellent customer service skills
• Must have strong work ethic