Administrative Assistant to a Director

Position Type:
Secretarial/Clerical/Administrative Asst. to Director

Date Posted:
3/26/2025

Location:
Transportation COVINGTON INDEPENDENT PUBLIC SCHOOL DISTRICT
POSITION VACANCY

POSITION: ADMINISTRATIVE ASSISTANT TO DIRECTOR OF TRANSPORTATION
SCHOOL/PROGRAM: TRANSPORTATION - DISTRICT WIDE SERVICES
DATE POSTED: MARCH 26, 2025
APPLICATION DEADLINE: POSITION WILL BE FILLED AS SOON AS POSSIBLE

QUALIFICATIONS:

• Any combination equivalent to: high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law.

KNOWLEDGE OF:

• Modern office practices, procedures and equipment.
• Recordkeeping and report writing techniques.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• District organization, operations, policies and objectives.
• Interpersonal skills using tact, patience and courtesy.
• Telephone techniques and etiquette.
• Microsoft Office program operations.

ABILITY TO:

• Perform secretarial and administrative assistance duties.
• Read, interpret, apply and explain rules, regulations, policies and procedures.
• Work independently with little direction.
• Establish and maintain effective working relationships with others.
• Meet schedules and time lines.
• Prepare reports by gathering and organizing data from a variety of sources.
• Work confidentially with discretion.
• Analyze situations accurately and adopt an effective course of action.
• Communicate effectively with many interruptions.
• Make arrangements for meetings and conferences.
• Maintain a variety of files, records and logs.
• Work with office equipment.
• Plan an organize work.

PERFORMANCE RESPONSIBILITIES:

• Perform a variety of specialized and responsible duties independently in support of functions delegated to a Director; interpret and apply rules and regulations as appropriate; perform duties to assist with administrative detail as appropriate.
• Coordinate communication between the Director and district administrators and personnel, parent/guardians, other outside organizations and the public; obtain and provide information, coordinate activities and resolve problems.
• Research, review, check, correct and compile a variety of information; verify data for accuracy, completeness and compliance with established procedures; input and retrieve computerized data in computer systems as required.
• Prepare and maintain a variety of records, logs, and files including information of a confidential nature; maintain confidentiality of information and records.
• Schedule meetings, conferences and appointments for the Director; maintain the Director's calendar; arrange travel accommodations as necessary.
• Compile information and data for a variety of reports; organize, type and print reports and other written materials related to assigned office functions.
• Receive, process and route mail; order, issue and maintain department supplies, forms and equipment.
• Assist in the maintenance of department budgets; work with MUNIS system to enter data into computer to charge appropriate accounts; review invoices, requisitions and purchase orders for accuracy, completeness and compliance with department and District policies; inspect and verify accuracy of District financial reports with office records; research and resolve discrepancies as needed.
• Perform related duties as assigned.

ESSENTIAL SKILL INCLUDE:

• Computer proficient and organized.
• Ideal candidate will have 5 years administrative experience.
• Must be extremely detail oriented and work well under pressure.
• Enjoys fast-paced and growing environment.
• Must have the ability to multi-task and deliver a high level of customer satisfaction.
• Enjoys working with others and a team player.
• Positive and friendly with excellent customer service skills.
• Self-motivated with the ability to manage and prioritize several projects simultaneously.
• Responds to customer requests quickly and competently.
• Strong written and verbal communication skills.
• Intermediate Microsoft Excel and Word skills.
• Able to learn routing system.
• Must be dependable.

JOB GOAL:

• Perform a wide variety of specialized and responsible secretarial and administrative support duties for a Director; organize and coordinate office activities and communications to assist the Director with assigned functional areas of responsibility.

RESPONSIBLE TO: Director of Transportation
CONTRACT: 235 Days; adjusted for the remainder of school year.
SALARY: $144.88 - $232.30/Daily; depending on experience and qualifications.

APPLICATION PROCEDURE:

• Complete the online application at: .
• Complete the Classified application.
• Please direct questions about the online application process to Aisha Payne at or .
• For information regarding the position contact Shawn Stein at .
• This position will be filled as soon as possible. All applications will be evaluated and screened.

An Equal Opportunity Employer

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