Administrative Assistant Time Keeper

Benefits:

401(k)

Competitive salary

Paid time off

Benefits & Perks:

Competitive salary

Paid time off

Opportunities for career advancement and professional development

About the Role: We're looking for a proactive and personable Administrative Assistant / Time Keeper to support the daily operations of our team. This position plays a key role in keeping our office running smoothly by managing schedules, coordinating meetings, and maintaining effective communication across departments. If you're a highly organized individual with a strong attention to detail and a knack for multitasking, we'd love to hear from you.

Key Responsibilities:

Handle incoming calls and direct them to the appropriate staff members

Manage calendars and schedule appointments efficiently

Organize and prepare for meetings, including taking and distributing accurate minutes

Draft and distribute internal and external correspondence, including emails, memos, and letters

Assist with creating and compiling reports

Maintain and update an orderly filing system

Develop and improve office processes and procedures

Accurately track time and attendance records as needed

Qualifications:

Spanish a MUST - No Exceptions

High school diploma or GED required; Associate degree or formal administrative training preferred

Prior experience in an administrative or office support role

Proficient with office equipment (printers, copiers, fax machines)

Strong computer skills, including Microsoft Word, Outlook, and PowerPoint

Exceptional organizational and time management abilities

Clear and professional written and verbal communication skills