SUMMARY: Management Business Solutions is seeking an Administrative Assistant for its client in Grand Rapids, MI. The person will be responsible for administrative and organizational support for a team of professionals, ensuring day-to-day operations. The position is initially for six months, with the potential for extension based on business needs and performance.
RESPONSIBILITIES:
- Coordinate and schedule meetings, including managing internal and external scheduling requests.
- Handle travel arrangements and logistics for business-related events.
- Assist with correspondence, including proofreading and printing letters, emails, and other communications.
- Order office supplies and maintain inventory to support daily operations.
- Facilitate IT-related requests, system updates, and troubleshooting support.
- Provide hospitality and meeting support, including room reservations and setup.
- Organize and distribute incoming and outgoing mail, emails, and other documents.
- Scan, file, and maintain records in an organized and accessible manner.
- Serve as a point of contact for inquiries, ensuring timely and professional responses.
- Support general office functions and assist with special projects as needed.
QUALIFICATIONS:
- High school diploma or equivalent required; additional administrative training or education preferred.
- 2+ years of experience in an administrative or support role.
- Strong organizational skills with the ability to manage multiple priorities.
- Excellent verbal and written communication skills.
- Proficiency with Microsoft Office Suite and other administrative software.
- Ability to work independently and collaboratively in a team environment.
- Professional demeanor with a focus on reliability, discretion, and efficiency.
MANAGEMENT BUSINESS SOLUTIONS IS AN EQUAL-OPPORTUNITY EMPLOYER