Job Opportunity Details Temporary to Possible Hire
Administrative Assistant (Temp to Perm) $19-$23 per hour
Williamsville, New York
Administrative Assistant (Temp to Perm) Are you a proactive, adaptable administrative professional who thrives in a mission-driven workplace? Do you excel at juggling calendars, coordinating logistics, and providing dependable support to a dynamic executive team?
StaffBuffalo is partnering with a well-regarded healthcare organization, to hire a full-time Administrative Assistant in a Temp to Perm capacity. This position plays a crucial role in supporting both the CEO and broader leadership team while ensuring smooth day-to-day office operations. This role offers an hourly rate of $19 to $23/hour, based on experience, with the opportunity to convert to a permanent position after a successful probationary period.
The ideal candidate is a sharp, resourceful professional who can anticipate the needs of the executive team, manage multiple priorities with precision, and maintain a high level of confidentiality. You'll help manage complex calendar scheduling, plan meetings and events, support communications, and assist across departments. This is a true administrative position where reliability, initiative, and strong follow-through are essential. If you're organized, flexible, and excited to contribute to a collaborative team environment, apply today.
This position is based on a site in the Buffalo/Western New York area.
Responsibilities: - Provide direct administrative support to the CEO and executive team, managing one primary calendar and cross-referencing five others.
- Schedule and coordinate meetings across departments, balancing multiple schedules and factoring in travel time between locations.
- Prepare agendas and materials for meetings; take meeting minutes and follow up on action items.
- Draft internal communications and announcements on behalf of leadership.
- Coordinate logistics for team events, staff trainings, and in-office meetings.
- Assist with onboarding support including preparation of new hire orientation binders.
- Maintain confidential records, folders, and digital documents with accuracy and security.
- Monitor and manage various requests from internal departments, ensuring timely follow-up and task completion.
- Run occasional local errands for office needs or meetings (e.g., lunch, birthday cakes); mileage reimbursed.
- Jump in to help with miscellaneous administrative projects and tasks as needed.
Qualifications: - Associate's degree required; Bachelor's degree preferred.
- 2+ years of administrative experience, ideally supporting executive leadership.
- Strong proficiency in Microsoft Office Suite, especially Outlook for calendar management.
- Experience with EMR systems is a plus, but not required.
- Comfortable working in a dynamic office setting where multitasking and problem-solving are essential.
- Excellent communication skills and professional demeanor.
- Discretion and confidentiality are a must.
Why You Should Apply: - Salary range of $19 - $23 per hour , based on experience.
- Opportunity to work alongside a dedicated leadership team and contribute to impactful projects in the Buffalo community.
The advertised pay range represents what we believe at the time of this job posting, that our client would be willing to pay for this position. Only in special circumstances, where a candidate has education, training, or experience that far exceeds the requirements for the position, would we consider paying higher than the stated range.
First time working with a ? No problem. We make the process as smooth and straightforward as possible. Communication is key - to get started, all we need from you is an updated resume and some time to chat. Our team will get to know and your future career goals. Throughout the process, we will provide resume feedback, schedule and prepare you for interviews, provide client feedback, and coach you through the offer stage.
StaffBuffalo is an Equal Opportunity Employer and does not discriminate in employment on account of race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, gender, gender identity or expression, marital status, physical or mental disability, military status, or unfavorable discharge from military service.