In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. Overview
Stormont Vail Events Center is looking for a highly organized and detail-oriented
Administrative Assistant to keep our office running smoothly and efficiently. This is a great opportunity to assist our employees with diverse projects and provide general administrative support to the executive and departmental teams.
We are a close-knit office with a great culture, which means there's lots of room for growth, learning and collaboration within the team.
This role pays an hourly rate of $17.00 to $18.00.
Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching.This position will remain open until June 13, 2025. Responsibilities
- Provides administrative support to ensure efficient office operations.
- Maintains physical and digital filing systems.
- Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.
- Responds to emails and other digital queries and correspondence.
- Manages calendars for senior staff, including making travel arrangements.
- Drafts and edits letters, reports, and other documents.
- Inputs and updates information in databases and spreadsheets.
- Prepares meeting agendas and takes meeting minutes.
- Coordinates logistics for meetings, including room setup and catering.
- Uses word processing and presentation software to create and edit documents.
- Operates and maintains office equipment, including printers, copiers, and fax machines.
- Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand.
- Research as requested and compiles and summarizes information for reports or presentations.
- Works closely with other administrative staff and supports other colleagues as needed.
- Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
- Ensures that deadlines are met and adapts to changing priorities.
- Presents a positive and professional image for the organization.
Qualifications
- High school diploma or equivalent, associate's degree preferred but not required.
- Past administrative experience or tenure in an office setting preferred but not required.
- Digital literacy and research skills, including the ability to analyze the reliability of information.
- Familiarity with standard office platforms, such as Microsoft Office.
- Data management and entry skills, including the ability to maintain and improve filing systems.
- Accurate record keeping.
- Written communication skills.
- Time management, multitasking, and flexibility.
- Organizational skills.
- Accuracy and attention to detail.
- Supply management and inventory control.
- Interpersonal skills, professional and courteous demeanor, excellent office and phone etiquette.
- Ability to work well under pressure and navigate multiple deadlines.
- Proactive approach to problem-solving and process improvement.
- Ability to work well independently and in collaboration with others.