Administrative Assistant Sr

Job Details

Job Location
Omak - WA

Salary Range
$23.63 - $31.93 Hourly

Description

CLOSING DATE:OPEN UNTIL FILLED

POSITION:Administrative Assistant Senior

SALARY:$23.63- $31.93, per hour

REPORTS TO: Traditional Territory Program Director

LOCATION:Varies

Basic Functions: This position is Non-exempt. Oversees and performs specialized secretarial and administrative support duties, including (but not limited to) transcribing of specialized or technical notes, composing of original documents, administration of office routines and systems, processing of financial transactions, records management, reception and supervision of support staff. Assists with administrative projects and programs.

Qualifications

MINIMUM QUALIFICATIONS:

Education and Training:

• Typically requires an Associate's degree in secretarial science or related business profession and 2 years of experience.

Knowledge, Skills, and Abilities:

• Requires knowledge of the Programs overall objective to be able to perform job duties.
• Requires working knowledge of modern office practices, procedures and equipment, including filing systems, receptionist and telephone techniques, and letter and report writing.
• Requires working knowledge of Tribal enterprise and government, department operations, policies, procedures, and calendars.
• Requires a working knowledge of, and skill at using personal computer based software programs that support this level of work, including but not limited to word processing, spreadsheet, basic presentation graphics, special applications used by the organization unit, and data entry onto custom databases.
• Requires knowledge or practices, principles and techniques associated with accounting, office administration and records management to assist administration with timely submission of all financial and administrative reports.
• Requires knowledge and experience that reflects exceptional administrative assistance skills under pressure in fast paced and sometimes stressful environment.
• Requires knowledge of tribal and federal agencies' contracting processes.
• Requires knowledge of Tribal Purchasing and Tribal Administrative processes.
• Requires knowledge of accounting principles and procedures as well as budget planning and maintenance experience.
• Requires knowledge in the use of general office equipment (copier, fax, calculator, etc.), especially demonstrated competence in computing and software such as Microsoft Office, Excel and Word and Internet.
• Requires knowledge of proper English usage, grammar, spelling, and punctuation to prepare professional correspondence.
• Requires knowledge of Tribal enterprises, government, and organization unit services, operations, programs, functions, special terminology used in day-to-day operations, and to relieve others of a variety of administrative details.
• Requires math skills to perform financial and statistical record keeping.
• Requires human relations skill to work productively and cooperatively with diverse teams, exercise patience when dealing with internal and external customers, and convey technical concepts.

Note: Pursuant to Tribal Policy, if this position is safety sensitive it is subject to pre-employment drug testing. In addition, this position is subject to reasonable suspicion and post-accident drug testing.

TRIBAL MEMBER AND INDIAN PREFERENCE WILL APPLY; PREFERENCE WILL ALSO BE GIVEN TO HONORABLY DISCHARGED VETERANS WHO ARE MINIMALLY QUALIFIED.

If required of this position, you must possess and maintain avalid Washington State driver's license and be eligible for the Tribes' Vehicle Insurance. In addition, this position may be subject to pre-employment background clearances. If applicable, these clearances must be maintained throughout employment.

INFORMATION: Confederated Tribes of the Colville Reservation, Human Resources Office, P.O. Box 150, Nespelem, WA 99155,