Description In this role you will join the Public Mental Health Partnership's (PMHP) Administrative Core, assisting with logistics for trainings delivered to L.A. County homeless services teams; scheduling meetings; creating and maintaining digital documents and file structure; liaising with external training entities; providing technical assistance during trainings (currently, over Zoom); and maintaining websites, web-based tools, and resources. You will also assist with the application and maintenance process for continuing education credits. You will report to the PMHP director and receive supervision from the Administrative Director.
Duties of this role will include:
A.External Communication & Virtual ContentManagement
- Maintain PMHP's website, web-based tools, resources, andlearning management system(LMS)
- Assist in organization and creation of documents and filestructures
- Develop processes to store, locate, and retrieve specific documents,data, andinformation
- Collect and disseminate PMHP promotionalmaterials
- Other programming duties asassigned
B.TrainingSupport
- Liaise with training entities' trainers andstaff
- Maintain internal training calendar and manage logistics fortrainings/events
- Assist with the application and maintenance process for continuingeducation credits, including applying for credits, generating attendance reports, and sending certificates to eligibleattendees
- Respond to requests for PMHP publications, reports, and otherinformation
- Support PMHP products: creating figures and tables, creatingand/or formatting PowerPoint slides, handouts, and other trainingmaterials
- Support training activities, including attending trainings for logisticalsupport, logging attendance, and other duties as necessary
- Coordinate travel arrangements for external trainers. Responsible formaking flight/hotel arrangements and drafting anitinerary
C.Administrative CoreSupport
- Assist with reimbursements for trainees, external trainers, and PMHPstaff expenses (e.g., mileage, parking,etc.)
- Conduct literature searches, assist with manual/report preparation, and draft agendas.
- General office tasks, such as photocopying, filing, faxing, answering phones, mailing, retrieving mail, maintaining office space,completing forms and collectingsignatures
- Schedule meetings and arrange conference calls asneeded
- Take minutes and follow up on actionitems
- Other duties as assigned
Pay Range: The salary to be offered will be determined based on various factors including, but not limited to, qualifications, experience, and equity. The full hourly rate range for this position is $29.42 - $42.14 per hour. The budgeted hourly rate that the University reasonably expects to pay for this position is about $29.42 per hour.
Qualifications Required:
- Excellent computer skills (i.e., MS Office Suite)
- Excellent communication skills (verbal andwritten)
- Demonstrated knowledge and understanding of data and file management
- Ability to manage multiple calendars for scheduling
- Ability to prioritize assignments to complete work in a timely and accuratemanner
- Skills in editing for spelling, punctuation, and grammar
- Ability to work efficiently and accurately with littlesupervision
- Able to take initiative and request clarification andassistance
- Requires attention to detail, excellent organization and problemsolving
- Professionaldemeanorandabletohandleconfidentialinformationwhenworkingwithvariedaudiences both internal and external to theUniversity
Preferred:
- Bachelor's Degree (HighlyPreferred)
- Interest in social work, public health, homeless services, or health-related field
- Experience with learning management systems