Administrative Assistant- School Attendance Assistant

Position Type:
Clerical / Office Support/Administrative Assistant

Date Posted:
5/27/2025

Location:
Manuel Pena Elementary School
Administrative Assistant

FOUR DAY WORK WEEK FOR SCHOLARS AND EMPLOYEES.
Cartwright School District's motto is "One Team, Una Familia." which reflects our dedication to treating each child as a cherished family member. We are looking for self-motivated and experienced workers with the same dedication.
JOB GOAL
Responsible for performing duties of an School Attendance Assistant

QUALIFICATIONS

• High School Diploma or General Equivalency Diploma (G.E.D.), and two years of specialized training and/or experience in the area of assignment, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. An Associate's Degree is preferred.
• Valid IVP Fingerprint Card

PERFORMANCE RESPONSIBILITIES

• Maintains a variety of files and/or records, which may include: student folders, transfers, evaluations, immunizations, demographic information, attendance records, and other related student information; workorders, requisitions, purchase orders, state tax credit logs, fire drills, Title I students, professional development requests, and other related files and/or records.
• Prepares, verifies, codes, and/or processes a variety of information and/or paperwork, which may include: class lists, student withdrawals and transfers, record requests, graduate records, attendance records,timesheets, bank statements, purchase orders, student activity accounts, deposit slips, student slips, meal applications and other related information and/or paperwork; prepares related reports
• Types a variety of materials, which may include: dictated psychological evaluations, notices, letters, awards, memorandums, student reminders, handouts, class lists, school calendars, forms, status reports, requisitions, booklets, service forms, event programs, and other related materials.
• Prepares routine office activities, which may include: making copies; filing; sorting, opening, and distributing mail; maintaining databases; faxing documents; maintaining and troubleshooting office equipment; and, performing other related activities.
• Answers telephones and greets students, staff, parents, and administrators to include directing calls, taking messages, answering questions, and providing information; expedites the resolution of concerns and/or complaints. Answers telephones and greets students, staff, parents, and administrators to include directing calls, taking messages, answering questions, and providing information; expedites the resolution of concerns and/or complaints.
• Maintains supplies inventory and places orders with the District's materials center and/or outside vendors.
• Compiles a variety of information and data and prepares related reports.
• Trains new office staff on policies, procedures, and practices.
• Assists in the destruction of records using established records retention guidelines.
• Assists in monitoring budgetary expenditures and account balances.
• Performs other duties of a similar nature or level.

POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:

Positions assigned to school site offices may be responsible for:

• Distributing classroom keys and familiarizing substitutes with the campus;
• Covering for the nurse by taking temperatures, administering medications
• Taking picture identifications of personnel, staff, and students;
• Reserving buses for field trips.

KNOWLEDGE AND SKILLS:

• Knowledge of applicable Federal, state, county and city statutes, rules, regulations, policies and procedures.
• Knowledge of applicable Cartwright School District and departmental policies and procedures.
• General office procedures;
• Customer service principles;
• Recordkeeping practices and procedures;
• Filing techniques and practices;
• Modern office equipment;
• District policies and procedures and State requirements;
• Basic accounting procedures to monitor and track budgets and to calculate payroll;
• General practices and procedures in area of assignment;
• Grammar, punctuation, and spelling;
• Basic mathematical principles and concepts
• Using a computer and related software applications;
• Operating modern office equipment;
• Providing customer service;
• Maintaining records;
• Filing;
• Typing;
• Composing, editing, proofreading, and formatting letters, correspondence, reports, and other written materials;
• Prioritizing work;
• Tracking budgetary expenditures;
• Processing information and paperwork;
• Reading and interpreting policies and procedures;
• Organizing information;
• Using basic mathematics to include addition, subtraction, multiplication, and division;
• Gathering and organizing information;
• Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

PHYSICAL REQUIREMENTS:

• Positions in this class typically require: stooping, reaching, pulling, lifting, talking, hearing, seeing, and repetitive motions.
• Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
• Incumbents may be subjected to blood and other body fluids.

TERMS OF EMPLOYMENT
REPORTS TO: Site Administrator
LOCATION: Districtwide
SUPERVISES: NA
CALENDAR: 10 Month
JOB CATEGORY: Classified
BEGINNING SALARY: ESP Salary Schedule A, As approved by the Governing Board
BENEFITS: As approved by the Governing Board
FLSA STATUS: Non-Exempt
DEADLINE FOR APPLICATION: Until filled