- Administrative Assistant/Receptionist
Job Status: Full Time
FLSA Status: Non - Exempt
Reports To: Office Manager
Grade/Level: Entry
Amount of Travel Required: None
Work Schedule: Monday - Friday 8:00am - 5:00pm
POSITION SUMMARY
Perform various routine clerical duties to support the organization. Answer multiple phone lines, enter data into
Excel spreadsheets. File, copy and make bank deposits.
ESSENTIAL FUNCTIONS
Reasonable Accommodations Statement
To accomplish this job successfully, an individual must be able to perform, with or without reasonable
accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable
qualified individuals with disabilities to perform the essential functions.
Essential Functions Statements
• Operate company vehicles.
• Perform clerical duties including typing, filing and completion of simple forms.
• Operate office machines including copiers, scanners, phone and voicemail systems, personal computers,
and other standard office equipment.
• Serve as the receptionist for the office, greet visitors and applicants.
• Answer phones, direct calls to appropriate individuals and prepare messages.
• Copy, sort, and file records related to office activities, business transactions, and other matters.
• Prepare letters, memos, forms, and reports according to written or verbal instructions.
• Enter information using Excel spreadsheets.
• Maintain filing system both manually and electronically.
• Manage calendars and schedule appointments.
• Perform other duties as assigned.
POSITION QUALIFICATIONS
Competency Statements
• Accountability - Ability to accept responsibility and account for your actions.
• Accuracy - Ability to perform work accurately and thoroughly.
• Analytical Skills - Ability to use critical thinking and reasoning to solve a problem.
• Communication, Oral - Ability to communicate effectively with others using the spoken word.
• Communication, written - Ability to communicate in writing clearly and concisely.
• Detail Oriented - Ability to pay attention to the minute details of a project or task.
• Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards.
• Honesty/Integrity - Ability to be truthful and be seen as credible in the workplace.
• Organized - Possessing the trait of being organized or following a systematic method of performing a
task.
• Time Management - Ability to utilize the available time to organize and complete work within a given
deadline.
• Working Under Pressure - Ability to complete assigned tasks under stressful situations.
EXPERIENCE
Previous office experience preferred.
SKILLS & ABILITIES
• Ability to type at least 45 words per minute.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office Suites or related software.
EDUCATION
High School Graduate or General Education Degree (GED): Required
WORK ENVIRONMENT Typical busy office environment.
Illinois Oil Marketing Equipment provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Safety Sensitive Functions-This position is deemed Safety Sensitive since a person improperly performing the essential or marginal functions of the job would constitute a threat to the health and safety of the employee, the employee's co-workers, and/or the public at large. The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate. IOME does not offer sponsorship for work visas. Starting Wage $18.00 - $20.00/hour