Administrative Assistant/Receptionist
Company Overview: Our client, a highly established and recognized General Contractor, is seeking a highly organized and detail-oriented Administrative Assistant/Receptionist to join their team. With an outstanding reputation in the industry, this company prides itself on delivering exceptional projects and maintaining high standards in every aspect of its work. If you're looking to contribute to a dynamic and fast-paced team, this is an excellent opportunity.
Position Overview: The Administrative Assistant/Receptionist will be a key player in supporting the smooth day-to-day operations of the office. This role will involve managing invoice processing and waiver tracking, coordinating and ensuring compliance of important documents, and providing general office support. The ideal candidate will have excellent organizational skills, a keen attention to detail, and the ability to work effectively across multiple departments to maintain organizational efficiency.
Key Responsibilities:
- Invoice Processing & Waiver Tracking: Process invoices with precision, track and monitor waivers to ensure compliance.
- Document Coordination & Compliance: Organize and manage important project documentation in adherence to company policies and procedures.
- Cross-Functional Communication: Collaborate with various departments to ensure seamless communication and timely project updates.
- Office Support: Provide administrative assistance, including managing calendars, scheduling meetings, answering phone calls, and other office tasks as needed.
- Software System Management: Use company software systems such as Viewpoint Vista to manage documents, invoices, and communications effectively.
- Organizational Efficiency: Support the team by maintaining an organized workspace, ensuring office supplies are stocked, and improving workflow efficiency.
- Miscellaneous Tasks: Assist with other administrative tasks as necessary to keep operations running smoothly.
Required Skills & Qualifications:
- Exceptional attention to detail and organizational capabilities.
- Proficiency in Microsoft Outlook, Word, Excel, and Adobe PDF Editor.
- Experience with Viewpoint Vista or similar construction management software is highly preferred.
- Strong communication skills with a collaborative, team-oriented attitude.
- Ability to work independently, prioritize tasks effectively, and manage multiple responsibilities simultaneously.
- Prior experience in an Administrative Assistant or Receptionist role, preferably within the construction industry or a similar fast-paced environment.
- Excellent problem-solving skills and resourcefulness.
- A professional demeanor with a positive attitude and the ability to thrive in a dynamic environment.
Why This Opportunity?
- Work with a reputable and leading General Contractor recognized for its industry excellence.
- Join a collaborative and supportive team environment.
- Opportunities for career growth and professional development within a well-established company.
If you meet these qualifications and are excited to contribute to a top-tier organization, this could be the perfect role for you. Resumes can be sent directly to me at for more information on this or any other opportunity you may have an interest in.
All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations.
GPAC (Growing People and Companies) is an award-winning search firm specializing in placing quality professionals within multiple industries across the United States since 1990. We are extremely competitive, client-focused and realize that our value is in our ability to deliver the right solutions at the right time.