Administrative Assistant - Program Secretary (ACE Program)

Corpus Christi, Texas

Education Service Center Region 2
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Auxiliary - Position - Secretary/Clerical - Other

Job Number

Start Date

Open Date 05/27/2025

Closing Date

Attachments
Job Description

Provides accurate and efficient administrative support and assistance to Center personnel.

Education Qualifications:

High School Diploma or GED

Experience:

  1. Previous clerical experience required
  2. Knowledge of Microsoft Office is required
Special Knowledge and Skills:
  1. Proficient skills in keyboarding, data entry, word processing, and file maintenance
  2. Ability to use software to develop spreadsheets and databases and do word processing
  3. Ability to prioritize workflow to address the multiple needs of the supervisor or the department
  4. Ability to multi-task numerous complex administrative activities
  5. Basic math skills
  6. Effective communication and interpersonal skills
Major Responsibilities and Duties:
  1. Participates in required program meetings/trainings/events to meet program goals
  2. Compiles and maintains information, electronic data, and physical files; order supplies; maintains inventory; generates service contracts and invoices for services; and assists with reports as needed
  3. Assists with preparation of workshop or other event materials for staff
  4. Performs other duties as assigned
  5. Performs routine clerical functions as they contribute to the total operation of the office
  6. Identifies and responds to problems effectively
  7. Completes assignments on time and accurately
  8. Perform routine bookkeeping tasks and maintain department budget records
  9. Prepare and process department purchase orders and payment authorizations
  10. Monitor and process personnel time records including leave requests and reports and submit inaccordance with district procedures
Specific Responsibilities and Duties:
  1. Able to work with limited supervision
  2. Uses all office equipment and software necessary to perform functions of job
  3. Ability to maintain confidentiality of information
  4. Ability to communicate effectively and work cooperatively with others
  5. Ability to maintain working budgets, generate service contracts, requisitions for purchase orders, invoices, supply orders, etc., for assigned programs using online systems


Salary: From 27084.00

Salary: To 38962.00

Salary Type Annually
Date Posted: 03 June 2025
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