Administrative Assistant/Program Coordinator

Salary : $59,508.80 - $78,062.40 Annually
Location : Renton, WA
Job Type: Full-Time
Job Number:
Department: Administration
Program: Business Office
Opening Date: 05/16/2025

Description
Puget Sound Educational Service District seeks a Administrative Assistant/Program Coordinator to coordinate AR and Cashiering activities and action plans; monitor Procurement Card program standards; and to provide technical assistance, resources, and ongoing support in the Business Office.
PSESD is one of nine regional educational agencies serving school districts and state approved charter and private schools in Washington. Serving over 39% of Washington's K-12 public school students, our agency provides critical services designed to ensure that our students are ready to enter school, achieve at high levels in the K-12 system, and succeed in postsecondary endeavors. We are committed to becoming an Antiracist Multicultural Organization driven by equity in education. To learn more about PSESD, visit

This job reports to Accounting Director.

Open until filled; please submit application by best consideration date of Thursday, May 29, 2025.
Interviews are tentatively scheduled for Thursday, June 5, 2025.

Essential Functions

• Collaborates with others for the purpose of sharing expertise and resources, resolving issues, implementing, and maintaining services and programs.
• Coordinates with external customers for the purpose of developing programs, resolving issues, and maintaining services.
• Coordinates a variety of on-site and off-site events, assessments, workshops, trainings, courses, etc. for the purpose of ensuring necessary department/program outcomes are achieved.
• Embodies the principles and practices that form our culture and commitment to becoming an Antiracist Multicultural Organization for the purpose of meeting the Agency's End: Success for Each Child and Eliminating the Opportunity Gap by Leading with Racial Equity.
• Maintains a variety of manual and electronic documents, files, and records for the purpose of providing up-to-date reference and audit trail for compliance with district, local, state, and federal regulations.
• May oversee the work of other staff for the purpose of ensuring program objectives are met within budget.
• Monitors program components (e.g., procedures and processes, communications, training needs, data, RFP process, grants, contracts for services, events, budgets, and expenditures, etc.) for the purpose of coordinating activities and ensuring compliance with established financial, legal and/or administrative requirements.
• Participates in meetings, workshops, trainings, committees, etc. for the purpose of receiving, conveying, and/or gathering information required to perform functions.
• Prepares a wide variety of written materials for the purpose of documenting activities, providing written reference and/or conveying information.
• Processes documents and materials for the purpose of disseminating information to appropriate parties.
• Provides training and/or technical assistance in assigned subject area to support the facilitation of action plans and/or the adoption of key strategies for the purpose of ensuring services are delivered in conformance with established guidelines, priorities, and needs.
• Responds to inquiries for the purpose of resolving problems, providing information and/or referring to appropriate personnel.

Other Functions

• Assists other personnel as may be required for the purpose of ensuring an efficient and effective work environment.

Job-Specific Competencies

ANTIRACIST LEADERSHIP COMPETENCIES
CULTURAL PROFICIENCY: Articulates and applies historical context of racism and understands the current reality of students and communities of color in order to support racial equity. Actively demonstrates a commitment to supporting equity and inclusion, and serves as an advocate with colleagues, partners, and communities to meet the Agency's End and goal of becoming an Antiracist Multicultural Organization in support of eliminating the opportunity gap.
RACIAL EQUITY ADVOCATE: Recognizes, supports, and engages in dismantling institutional racism. Partners with and is accountable to those with whom we are in a transformational relationship, including children, families, and communities of color.
RACIAL EQUITY MINDSET: Demonstrates awareness of biases, internalized racial superiority and oppression. Leads with a racial equity lens and actively uses the racial equity tool in meaningful ways.
TRANSFORMATIONAL VALUES: Contributes to valuable and positive, antiracist transformation in individuals, organizations, and social systems in an effort to actively progress across the antiracist multicultural institution continuum. Is able to foster a sense of community and shared purpose via collaboration and cooperation with others inside and outside PSESD. Embodies the principles and practices that form the Agency's culture. Operates from an abundance mentality that recognizes opportunities, and is optimistic and realistic about the future.

JOB-SPECIFIC COMPETENCIES
ACCOUNTABILITY: Takes responsibility and ownership for successfully accomplishing work and Agency objectives, and delivering results. Sets high standards of shared performance for self and others.
ACCURACY AND ATTENTION TO DETAIL: Ensures work is thoughtfully completed, accurate, and error free to the highest degree possible.
PLANNING, ORGANIZATION, AND PRIORITIZATION: Assesses the work to be performed, and considers how it should be organized and accomplished, with appropriate priorities and realistic time parameters.
RECORDKEEPING AND DOCUMENTATION: Gathers, organizes, and maintains records, following confidential information and security protocols as needed. Accurately documents relevant/essential actions, processes, and practices.
TEAMWORK: Works collaboratively with others to achieve shared goals and make decisions.
Minimum Qualifications

• AA/AAS/Vocational Degree in a job-related field (HS/GED and progressively responsible job-related work experience may substitute for degree).
• Work-related experience in accounting, budget, and/or finance.
• Spreadsheet and database management experience (e.g., data entry, manipulation, analysis and/or report creation).
• Demonstrates an understanding and commitment to using a racial equity lens.
• Experience working with diverse groups toward common goals.

Preferred Qualifications

• Washington Association of School Business Officials (WASBO) Certification.
• Experience with accounting and payment systems and practices.
• Ability to work as an active team member and independently.
• Strong communication, organization, attention to detail, collaboration, and customer service skills.

We offer comprehensive benefits:

• Medical, dental, and vision through the
• 24 annual leave days per year
• 12 sick days
• 12 paid holidays
• Participation in Washington State Department of Retirement System
• Tax Sheltered Annuity Plan
• Subsidized ORCA card, free parking, and electric car charging stations (Renton office)

01

Upon hire can you submit proof that you are legally eligible to work in U.S.?

• Yes
• No

02

Prospective staff, interns, and volunteers will have their records checked through the Washington State Patrol criminal identification system and through the Federal Bureau of Investigation via a fingerprint check using a complete Washington state criminal identification fingerprint process. Are you willing to submit to this process?

• Yes
• No

03

Are you able to demonstrate an understanding and commitment to using a racial equity lens?

• Yes
• No

04

Which of the following responses best represents your completed education?

• Master's Degree or Above
• Bachelor's Degree
• Associate's Degree
• High School/GED
• None of the Above

05

Do you possess experience in accounting, budget, and/or finance? Check all that apply.

• Accounting
• Budget
• Finance
• I do not possess experience in accounting, budget and/or finance.

06

Do you have experience with spreadsheet and database management, including tasks such as data entry, manipulation, analysis, and/or report creation? Check all that apply.

• Spreadsheet Management
• Database Management
• Data Entry
• Data Manipulation
• Data Analysis
• Report Creation
• I do not possess experience in any of the above areas.

07

Do you have professional experience working with diverse groups to achieve common goals?

• Yes
• No

Required Question