Salary : $47,944.00 - $64,729.60 Annually
Location : St. James, MN
Job Type: Full-time
Job Number: 2025-31
Department: Probation
Opening Date: 05/29/2025
Closing Date: 6/13/:00 PM Central
Nature of Work This is responsible administrative and office support work for the Court Services Office. Work involves performance of a variety of duties requiring judgment based on knowledge gained through experience in procedures and responsibilities. Work is performed according to standard procedures or general rules. Employees in this class work under supervision of the department heads, but ordinarily proceed on their own initiative and carry work to completion.
Essential Functions Greets, screens and directs callers and visitors; answers varied inquiries; explains policies and procedures; and arranges appointments and interpreter services as needed. Edits, and prepares correspondence, reports, emails and other documents in accordance with standard policies. Efile reports to the Court as requested. Administers and scores Domestic Violence Inventories. Receives intake referrals from court and obtains pertinent data from clients. Works closely with probation agents in managing time sensitive tasks.
Maintains certification to run criminal records in NCIC/BCA systems. Obtains prior records for probation reports according to policy.
Maintains electronic filing systems so that pertinent information is easily accessible and complete.Enters and updates data for client information and forms into probation database system.
Processes incoming and outgoing mail so that information and requests are received on time. Uses general office equipment as required. Maintains office supply inventories.
Coordinates the Adult and Juvenile Community Service Program. Establishes worksites for referrals and list of options for clients. Maintains work relationship with site supervisor. Sends referrals for client to worksites, schedules and monitors client progress. Tracks hours and enter into database. Reports success, failure and violations to probation agent.
Performs bookkeeping and purchasing duties related to office of assignment. Prepares and maintains relatively complex fiscal, administrative and general records. Compiles data for administrative analysis, questionnaires and public reports. Performs other work as required.
Responsible to observe all Watonwan County safety and health rules and to apply the principles of accident prevention in day-to-day duties.
Desirable QualificationsTraining and Experience Requires high school diploma or equivalent, with preference given for applicable post-secondary education. Requires clerical and public contact/customer service experience or training. Data entry experience preferred.
Knowledge, Abilities and Skills Requires advanced clerical skills, including computer proficiency, keyboarding and filing. Considerable knowledge of modern office practices, procedures, systems, equipment and word processing software. Considerable knowledge of English, spelling, vocabulary and arithmetic. Requires the ability to utilize interpretive services such as Google Translate and Language Line. Considerable knowledge of department operations and organization, or the ability to acquire such knowledge in a short period of time.
Ability to communicate well orally and in writing. Ability to compose effective and accurate correspondence from general instructions, or to handle correspondence at own discretion. Ability to process and maintain complex financial or other records. Ability to establish and maintain effective working relationships with employees, community groups and the general public. Ability to effectively handle public relations issues.
Requires manual and finger dexterity to accurately and efficiently operate required equipment. May require ability to sit or stand for extended periods of time. May require ability to climb ladders or ability to lift up to 30 pounds.
2025 WATONWAN COUNTY BENEFITSVACATION - 16 days first year
SICK LEAVE - 13 days per year
HOLIDAYS - 11.5 holidays
HEALTH PLAN/FLEXIBLE BENEFIT PLANS: Minnesota Healthcare Consortium - Medica
HSA Qualified Plans with choice of Medica Passport network, or Mayo Accountable Care Organization. County contributes to a VEBA or HSA to cover out-of-pocket costs.
Single, Employee + Children, Employee + Spouse and Family plans available.
LIFE INSURANCE - $15,000 policy paid by County
RETIREMENT - Public Employees Retirement Coordinated Plan
Employee contribution - 6.5%
County contribution - 7.5%
OPTIONAL BENEFITS (certain items can be purchased pre-tax):
- Dental Insurance - Vision Insurance
- Short-Term Disability Insurance - Long-Term Disability Insurance
- Supplemental Life Insurance - Health Savings Account if HSA Plan
- Dependent Care Reimbursement Account - Health Care Reimbursement Account
- Accident Insurance - Hospital Care Insurance
- Critical Illness Insurance
- Deferred Compensation - pre/post-tax investment plans
01
Which of the following best describes your level of education?
- High School Diploma/GED
- Some College
- Associates
- Bachelors
- Masters or higher
- None of the above
02
Please list the specific degree that you completed. If not yet completed, list your major field of study. If none, type N/A.
03
Within the last 10 years, how many years of general office experience do you have doing receptionist duties, filing, basic record keeping or bookkeeping, and operating computers?
- No experience
- Less than 6 months
- 6 months to less than 1 year
- 1 year to less than 2 years
- 2 years to less than 3 years
- 3 years to less than 4 years
- 4 years or more
04
Within the last 10 years, how many years of experience do you have working with the public in any position?
- No experience
- Less than 6 months
- 6 months to less than 1 year
- 1 year to less than 2 years
- 2 years to less than 3 years
- 3 years to less than 4 years
- 4 years or more
05
Within the last 10 years, how many years of experience do you have utilizing computers to perform advanced clerical functions such as preparing and maintaining records, reports and correspondence, transcription, and organizing and maintaining electronic files.
- No experience
- Less than 6 months
- 6 months to less than 1 year
- 1 year to less than 2 years
- 2 years to less than 3 years
- 3 years to less than 4 years
- 4 years or more
06
Within the last 10 years, how many years of experience do you have in assisting customers and explaining regulations and procedures to them?
- No experience
- Less than 6 months
- 6 months to less than 1 year
- 1 year to less than 2 years
- 2 years to less than 3 years
- 3 years to less than 4 years
- 4 years or more
07
Within the last 10 years, how many years of experience do you have preparing financials reports and balancing accounts?
- No experience
- Less than 6 months
- 6 months to less than 1 year
- 1 year to less than 2 years
- 2 years to less than 3 years
- 3 years to less than 4 years
- 4 years or more
08
If you read or write in Spanish, rate your ability:
- Basic reading/writing ability
- Fluent reading/writing ability
- N/A
09
Rate your skill level using Microsoft Word.
- No Experience
- Basic
- Intermediate
- Advanced
10
Rate your skill level using Microsoft Excel.
- No Experience
- Basic
- Intermediate
- Advanced
11
Please select the one source that describes how you first learned about this opening.
- Newspaper
- Shopper
- Indeed
- Minnesota Works Website
- Facebook
- Watonwan County Website
- Friend, Family or Colleague
- Other
12
If you selected Other, please indicate where you heard about this job opportunity. If you selected Newspaper or Shopper, please specify which one.
Required Question