Administrative Assistant- Operations Specialist

Oklahoma City, Oklahoma

 Santa Fe South Schools
Apply for this Job
Academic Operation Specialist

Major Responsibilities and Duties
  • State Compliance & Reporting
    • Ensure accurate, timely submission of state-required reports (enrollment, attendance, staffing, etc.).
    • Maintain compliance calendars and track deadlines for all reporting requirements (scheduling/reporting drills, accreditation documents, data entry, etc.).
    • Work closely with district/school leadership and external agencies to ensure alignment with state education guidelines.
  • State Testing Preparation of Documents
    • Prepares documents needed for the testing process; ensures full compliance and security.
    • Ensure test security protocols and training are implemented correctly.
    • Monitor participation, resolve discrepancies, and coordinate make-up testing.
    • Work closely with building test coordinators.
  • Student Information System (PowerSchool) Management
    • Maintain accurate student records including demographics, attendance, enrollments, withdrawals, and transfers.
    • Generate reports from PowerSchool to support compliance and decision-making.
    • Enter incidents into Incident Management in PowerSchool.
    • Maintaining up-to-date records of new immunizations required by the state.
    • Troubleshoot data entry issues and train staff in SIS best practices.
  • SIPS Meetings
    • Set up meetings with parents and school staff.
    • Track and collect documents needed for SIPS meetings.
Other Responsibilities As Assigned by Site, including but limited to:
  • Supporting all testing not just state testing (MAP, make-up testing for common assessments, etc).
  • Supporting with intervention material management
  • Supporting with coordinating substitutes and coverage
  • Maintaining coherent professional office culture.
  • Communicating with families/interpreting for school leaders.
  • Support school leadership in executing calendars, events, and parent communication (literacy nights, back to school bash, etc.).
  • Attend meetings/trainings as required by administration.
  • Works overtime as required.
Qualifications
  • High school diploma required.
  • Educational office training preferred.
  • Strong computer skills and proficiency in Google Suites and student information systems.
  • Use of a 10-key calculator by touch; accuracy with numbers.
  • Highly motivated with strong organizational skills.
  • Effective interpersonal and organizational skills.
  • Effective communication with stakeholders.
  • Ability to lift 40 pounds to shoulder height occasionally.
210 Days

Reports to Site Leader and Director of Academic Operations
Date Posted: 28 May 2025
Apply for this Job
Show me similar jobs
Send me jobs by email