Position Summary The Operations Administrator plays a key role in supporting the day-to-day functions of our
Sales and Purchasing Departments. This position ensures smooth internal processes by assisting with
bid tracking, customer purchase follow-up, and sales reporting. The role requires attention to detail, organizational skill, and the ability to collaborate effectively across departments. This is an entry-level role and offers visibility into core business operations.
Key Responsibilities - Assist in tracking bids and proposals to ensure timely follow-up and documentation.
- Monitor and track customer purchases, ensuring accurate records and communication with the Sales and Purchasing teams.
- Support the Sales team in lead tracking and reporting, including gathering, formatting, and distributing sales performance data.
- Coordinate with Purchasing to maintain accurate tracking of orders and vendor communications.
- Assist with the preparation of reports, presentations, and summaries for executive review.
- Identify and suggest process improvements to enhance administrative efficiency.
- Serve as a liaison between departments to promote clear communication and accountability.
- Maintain internal databases and documentation related to bids, sales, and purchasing activities.
Qualifications - 2+ years of administrative, operations, or coordinator experience (preferably in a sales or purchasing environment).
- Strong organizational and time management skills.
- Proficiency in Microsoft Office Suite (Excel, Outlook, Word); experience with CRM or ERP systems is a plus.
- Ability to handle sensitive information with confidentiality and professionalism.
- Excellent written and verbal communication skills.
- Detail-oriented with the ability to manage multiple priorities.
Preferred Attributes - Experience supporting cross-functional teams.
- Familiarity with bid tracking or procurement processes.
- Self-motivated and comfortable working under limited supervision.
Working Conditions - Office-based position with standard business hours.
- Occasional flexibility, may be required to support time-sensitive projects or deadlines.