Administrative Assistant - Operations

Salary: Depends on Qualifications
Location : Gloucester, VA
Job Type: Full-Time
Job Number: -01
Department: FACILITIES MANAGEMENT
Opening Date: 05/23/2025

Description
Hiring Salary: $42,854 (Depending on Qualifications)
Gloucester County is seeking a dedicated full-time Administrative Assistant to join our Facilities Management Team, today.

Under general supervision performs a wide variety of complex technical, operational support and accounting functions for the Facilities Management Department and the Gloucester County Mosquito Control Program.

Performs a variety of administrative duties to assist the Director in the day-to-day operation of the department. Work requires extensive knowledge of the department's services, policies and procedures and an ability to communicate these to others.

Employee must exercise independent judgement and initiative in completing assignments. Employee must also exercise considerable tact and courtesy in all types of situations.

Reports to Facilities Management Director.
Job Highlights

• Administrator for Facility Dude work order and preventative maintenance programs.
• Administrator for Fuel Master fleet fueling automation software.
• Issues and tracks keys to County vehicles and equipment.
• Performs administrative support duties for the Mosquito Control Program and services as secretary to the Mosquito Control Commission.
• Schedules building equipment inspections and preventative maintenance with service contractors.
• Prepares monthly custodial support cost (labor and supplies) report for Health Department.
• Serves as point of contact for individuals seeking to fulfill court-ordered community service with the department.
• Answers telephone and greets visitors.
• Establishes and maintains a variety of files, records and directories/databases specific to the department.
• Types material from typed or handwritten copy or machine dictation.
• Serves as backup to other administrative support staff when needed.
• Performs other duties as assigned.

For a complete job description: Administrative Assistant-Operations
Qualifications

• Possession of an Associate's degree preferred, with course work in administrative support, technology, business, purchasing, or related field.
• Four (4) to six (6) years of progressively responsible experience in administrative support services.
• Any equivalent combination of education, training and experience that provides the required knowledge, skills, and abilities.

To be considered for this position, your online application must include your resume and three (3) professional references.
Professional references are individuals who can attest to your job related knowledge, skills and abilities while working or in a volunteer capacity and are not family or personally related. Professional references should include job title, company name and address, phone numbers and email address if available.
Gloucester County is an Equal Opportunity Employer & Drug Free Workplace
OUR Community: Gloucester County

Special Requirements

Certification in field of expertise highly desired or may be required within first 2 years of employment, depending upon department's needs.
Gloucester County Government offers an excellent benefit package that includes health care coverage, leave program and retirement benefits for all regular full-time employees. Gloucester County participates in the Virginia Retirement System (VRS) which requires a 5% mandatory contribution by employees.

Visit our for additional information:
01

The supplemental questions are very important and will be used to determine if you meet the basic qualifications as listed on the job posting and in the job description. I acknowledge that I must complete the supplemental questions section in order for my application to be considered complete.

• Yes
• No

02

What is your current highest level of education completed?

• I do not have a High School diploma or GED
• HS Diploma or GED
• Some College
• Associate's Degree
• Bachelor's Degree
• Master's Degree or higher

03

If post secondary education is obtained, what field of study is your degree?
04

Briefly describe your customer service experience assisting co-workers and/or the public.
05

What is your skill level with Microsoft Office Suite software?

• None
• Beginner
• Intermediate
• Advanced

06

Describe the key qualities needed for this position.
07

Describe your experience working with filing records and records management. Be sure to include the employer(s) to which the experience is directly related.
08

What, if any, experience do you have in managing an office budget and/or accounting procedures? If none, enter N/A as your response.
09

How do you prioritize each day's tasks?
10

A complete job description for this position is available on the Human Resource Department "Job Description" web page. I have read and understand the complete job description including the education, experience and qualifications. I have attached my resume and at least 3 professional references with the required information.

• I acknowledge the above statement.
• I do not acknowledge the above statement.

Required Question