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PRIMARY PURPOSE:
Under moderate supervision organize and manage the routine work activities
of an administrative office and provide clerical support to Immediate
Supervisor and other staff members.
QUALIFICATIONS:
Education/Certification
High school diploma or GED
Special Knowledge/Skills
Proficient skills in keyboarding, data entry, word processing and file maintenance
Excellent skills in using software to develop spreadsheets and databases and do
word processing
Ability to prioritize workflow to address the multiple needs of the supervisor
Ability to multi-task numerous complex administrative activities
Basic math skills
Effective communication and interpersonal skills
Experience
Secretarial experience in public education environment preferred
MAJOR RESPONSIBILITIES AND DUTIES:
Instructional Strategies
1. Prepare correspondence forms, reports, manuals and presentations for Immediate Supervisors.
2. Compile, maintain, and file all reports, records, and other documents as required.
3. Perform routine bookkeeping tasks and maintain department budget records.
Prepare and process department purchase orders and payment authorizations.
4. Order and maintain inventory of office supplies and program equipment.
5. Answer and respond to incoming calls, take reliable messages, and route to
appropriate staff.
6. Maintain a schedule of appointments and make travel arrangements for
Administrators as assigned.
7. Make meeting arrangements for Administrative activities including preparing
materials, scheduling and setting up facilities, and arranging equipment.
8. Receive, sort, and distribute mail and other documents to Administrators.
9. Maintain strictest confidentially of information.
10. Attendance is an essentiol job function.
11. Perform other duties as assigned by the immediate supervisor
WORKING CONDITIONS:
Mental Demands/Physical Demands/Environmental Factors
Maintain emotional control under stress. Frequently standing, stooping, bending,
pulling and pushing. Work with frequent interruptions. Repetitive hand motions,
prolonged use of computer.
SUPERVISORY RESPONSIBILITES:
None
Date Posted: 28 April 2025
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