POSITION: Administrative Assistant
LOCATION: Lebanon, PA - Corporate Office
JOB QUALIFICATIONS - Significant experience using MS Office, specifically: Word, Excel, and Power Point
- 5 or more years related secretarial experience in a fast-paced office environment; able to type 50+wpm
- Able to handle confidential material and detailed reports
- Maintain all policies and procedures as standard operating procedure(s) dictate
- Maintain "helpful" attitude/demeanor as is expected with any position within our company
- Able to make decisions effectively and work without supervision
- Must possess excellent and effective communication skills
- Good organizational and strategic planning skills; Able to complete basic math problems
- Valid drivers license; ability to use personal transportation is preferred
- Able to occasionally lift up to 50 lbs.
- Working knowledge of basic office equipment (ex: multi-use copier/scanner/fax, printers, laminator, etc.)
RESPONSIBILITIES - Prepare and distribute confidential documents, training materials, meeting minutes, letters and memos
- Update price & policy documents, prepare and distribute holiday & monthly sales/marketing materials; production and distribution of store signage (loose flowers, menu/holiday arrangements, special store hours, etc.)
- Prepare monthly Manger's Meeting materials (booklets, agendas, etc.); attend monthly Manager's meeting
- All details regarding yearly Employee Staff Meeting; prepare materials for In-Store Staff meetings
- Update/maintain mailing lists and prepare/administer seasonal mailings
- Help coordinate production of corporate calendar, vacation calendar, and other similar documents
- Assist in the preparation of holiday planning materials for Central Design, Distribution, etc.
- Prepare and distribute Inventory paperwork as directed; Accurately enter data into spreadsheets
- Set up and maintain filing systems; keep Administration Office area neat and free of clutter
- Keep sensitive information confidential
- Professionally greet/direct visitors and incoming calls
- Distribute, maintain, purchase, redesign, etc. employee birthday cards and anniversary banners
- Communicate information to central divisions/retail stores as needed via telephone and/or e-mail
- Help cut costs of Central Divisions and Retail Stores by purchasing office supplies, printing, etc.
- Perform assigned duties from other Central Divisions, as needed
- Administer and correct Sales Tests; Spearhead all aspects of Mystery Shopper tests; Assist in preparing materials for Sales, MIT, and Design Training curriculum
- Perform monthly and annual drivers' records checks and administer driver safety incentive program
- Hire production employees for major floral holidays
- Is an active member of the Company's Safety Committee, including performing regular inspections and maintenance of Right to Know program
- Assist in annual and new hire insurance enrollment
- Assist retail stores and central divisions during floral holidays
- Other duties as assigned
SALARY Hourly - Commensurate with experience
SCHEDULE 28-32 hours/week, typically Monday through Friday, with additional hours and days as necessary during floral holidays and/or other busy times