Administrative Assistant, Middle School, grades 6-8

Job Title: Administrative Assistant Reports to: Administrators of assigned campus Assignment: Assigned Campus Wage/Hour Status: Non exempt Pay Grade: $17.25-25.50/hour, 207 days Date Revised: 2025.06 Terms of Employment: This FLSA non-exempt position (hourly) is on a work calendar of 207 days per school year. Pay is based on years of experience from the annually reviewed hourly salary schedule. Primary Purpose: Ensure efficient operation of the school administrative office and provide clerical services for the school's administrative staff. Education/Certification: High school diploma or GED Experience: One to three years secretarial experience, preferably in public education environment PEIMS experience preferred Special Knowledge/Skills: Proficient word processing and file maintenance skills Effective organizational, communication, and interpersonal skills Ability to use personal computer and software to develop spreadsheets, databases, and do word processing Knowledge of basic accounting principles Major Responsibilities and Duties: (The following statements describe the general purpose and responsibilities assigned and should not be construed as an exhaustive list of all responsibilities, skills, efforts, or working conditions that may be assigned or skills that may be required.) Records, Reports, and Correspondence: Prepare written correspondence, forms, schedules, or reports using a personal computer. Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using typewriter or personal computer. Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process personnel time records including leave requests and reports. Compile information and submit to the central office according to established deadlines. Maintain a school calendar of events. Maintain a student waiting list database by entering student / family information and placing students in vacant slots as vacancies occur. Assist with scheduling lottery day events. Assist with PEIMS attendance and records as needed at the campus level. Reception and Phones: Schedule meetings and appointments and maintain a calendar for the principal. Assist students, teachers, and parents as needed. Receive incoming calls, take reliable messages, and route to appropriate staff. Files: Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication. Update handbooks, policy manuals, and other documents as assigned. Accounting and Inventory: Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records. Prepare and process purchase orders. Receive, store, and issue supplies and equipment. Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and ledger(s). Assist with coordination of faculty meetings and campus activities. Assist with campus budget preparation. Maintain inventory of fixed assets, equipment, and supplies. Other: Sort, distribute, or deliver mail and other documents. Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence. Maintain confidentiality. Other duties as assigned. Supervisory Responsibilities: Monitor the work of the campus receptionist and clerical aides. Equipment: Computer, computer software programs and peripherals, teacher resource materials and equipment, printers, copier, fax, audio- visual equipment, telephone and other equipment applicable to position. Environment: May work prolonged or irregular hours; frequent district wide travel Mental Demands: Work with frequent interruptions, maintain emotional control under stress Working Conditions: Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Arlington Classics Academy does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, or any other basis prohibited by law. The statements above are intended to describe major job functions of this position and are not intended to represent an exhaustive list of all responsibilities, duties, and skills required. Supervisors may assign additional duties when deemed appropriate. Special Funding: If my position is funded by grants, federal funding, or other special funding, I understand that my employment is expressly conditioned on the availability of full funding for the position. If full funding becomes unavailable my employment is subject to termination or non-renewal, as applicable. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in the job description are representative of the knowledge, skills, ability, and physical demands required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. I have read and understand the responsibilities and duties required for this position as outlined above. I understand the duties and can perform all essential job functions listed above.