Position Type: Secretarial/Clerical
Date Posted: 2/3/2025
Location: District-Wide ALL Locations
12-Month Administrative Assistant McGlynn School Complex/District Wide Support Under the direct supervision of the school principal administrative assistant will provide support to the school office.
Administrative Duties - Uses the School Brains platform to maintain student attendance, scheduling, personal information, caregiver contact information, and report card proofing, printing, and dissemination.
- Orders/organizes supplies for office and/or school building.
- Maintains teacher attendance as required.
- Maintains student records as required throughout the year; transfer students including all applicable documents and updates to school brains.
- Compiles files and reports as needed.
- Prepares payroll data including but not limited to loss of prep, para coverage, stipends and grant work.
- Performs any accounting task pertinent to school/office operations. Including but not limited to: creating POs, placing orders, submitting invoices to Accounts Payable and preparing deposits for student activities.
- Maintain school (Google) calendar.
- Completes the following for the offices of Family and Community Engagement, Kids Corner, MFN, and Food Service: Purchase orders, payroll duties and associated work, complete requested reports, respond to said orders and billing.
- Performs other reasonable duties as requested by supervisor(s)
Additional Duties
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of administrative support.
The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.
Knowledge, Skills and Abilities - Organizational and time management skills.
- Ability to report work verbally or in writing to supervisor as required.
- Ability to carry out instructions furnished in written or oral form.
- Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Google).
- Ability to problem-solve job-related issues.
- Ability to process paperwork accurately according to standardized procedures.
- Ability to maintain confidentiality of information regarding school district financial and other information.
- Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
Qualification Profile
Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:
- High School Diploma (minimum)
- Associates Degree or higher preferred
- Successful experience as Administrative Support, a minimum of three years.