Administrative Assistant (Level III)

Location: Waltham, MA preferred, ONSITE ONLY
Secondary hire location, Hopewell, NJ (08534)ONSITE ONLY

Required educational background or certification: 3+ years experience as an Executive or Administrative Assistant or comparable level of experience and demonstrated ability in either current or prior positions to interact with senior level executives. Tool proficiency, skilled with calendars, and office software (excel, word, PowerPoint). MS Teams and OneDrive is a plus.

Deal-breaker items This is an in office position. The executives supported routinely and regularly begin their meetings at 8AM ET.
Inability to support 3 leaders 2 will be remote.

Top 3 Skills
Preferred skills/experience
Tool proficiency, skilled with calendars, and office software (excel, word, PowerPoint). MS Teams and OneDrive is a plus.
Characteristics of the top performer Exceptional organization skills, ability to multitask, attention to detail. Strong communication skills including written skills and discretion. High EQ ability to anticipate needs, understand the executives preferences and proactivity solves problems. Big picture awareness; understands the executives goals and aligns support accordingly.

Overview of the work being done
What are the daily responsibilities and/or priorities?
Does the role involve client interactions?
Any example projects and expected end-result? Time and energy management calendar mastery, travel logistics.

What is the interview process? (one video/in person required)
Are there multiple interview steps they should be made aware of? Webex first, with video, followed by in person.
Work location: Are there other locations available besides Charlotte? The locations are Waltham, MA or Hopewell, NJ. Not Charlotte.
What is the project they are working on and/or selling points of the role In Employee Technology Services, our Mission is to provide an exceptional and modern employee technology support and servicing experience. To do this, we must constantly and consistently deliver service improvements while managing those services to maximize efficiency and control expense.

The successful candidate will support 3 leaders in Employee Technology Support, including the Chief Operating Office (COO) and join a team of professionals dedicated to driving the strategic alignment of our financial, workforce, employee engagement, business operations and risk controls to enable responsible innovation of our business.
Business Justification
Contractor needed to support ETS COO and additional Senior Executives

Required Qualifications
3+ years experience as an Executive or Administrative Assistant or comparable level of experience and demonstrated ability in either current or prior positions to interact with senior level executives
Ability to work independently, multi-task, manage time wisely, handle confidential and sensitive material with highest degree of integrity, a self-starter
Strong executive presence; superior interpersonal communications skills
Advanced proficiency/knowledge of Microsoft Outlook, Word, Excel, PowerPoint. Excellent attention to detail and organizational skills
Pro-active attitude with ability to stay focused and maximize time efficiently
Event coordination experience (e.g., associate meetings/recognition events, etc.)
Experience managing executive calendars, making travel arrangements and expense management, and booking travel for team/executives
Teamwork - must foster collaboration and trust among team members and business partners
Desired Qualifications
Proficiency in Webex and Teams
Experience with other technology applications (i.e. Share Point, GEP Smart, Concur, and etc)
Administrative Services
Attention to Detail
Customer and Client Focus
Planning
Prioritization
Adaptability
Collaboration
Event Planning
Office Administration
Problem Solving
Facilities Management
Oral Communications
Recording/Organizing Information
Research
Written Communications