GeoLogic is looking for a full-time
Administrative Assistant to join our fast-growing firm located in Woodstock, Georgia. We are a dynamic, close-knit team in search of another team player. The ideal candidate will be an enthusiastic self-starter who is teachable and willing to learn, with a positive "can do" attitude. This is NOT a remote position.
Benefits GeoLogic pays 100% of the premiums for Medical, Dental, Vision/VSP plan, Short-term Disability (STD), Long-term Disability (LTD), Accidental Death and Dismemberment (AD&D), Life Insurance, and HealthiestYou. We also offer a 401k program with safe harbor non-elective contribution, and employees are fully vested on the first day of enrollment in the plan.
NO RELOCATION EXPENSES WILL BE PAID FOR THIS POSITION
GeoLogic strictly prohibits any collaboration with recruiting firms, temp-to-hire firms, or other firms that post and forward candidate resumes. If a candidate's resume is forwarded to any employee of GeoLogic, it becomes the property of GeoLogic and no fee will be paid to the sender. Position Summary The Administrative Assistant will be responsible for performing a wide range of administrative functions in order to keep our office organized and running smoothly. We're seeking a hard worker who is detail-oriented, proactive, and comfortable with rapidly changing priorities and diverse demands.
Duties and Responsibilities - Answer and transfer phone calls, screening when necessary
- Welcome and direct visitors and clients, clean and prep for meetings
- Receive and schedule shipping and deliveries, retrieve mail from both office locations
- Create social media post designs and other marketing materials using Canva
- Assist Accounting Manager with AP and data entry
- Maintain a system for recording expenses
- Maintain filing systems
- Assist with formatting of reports, other company documents, and templates
- Coordinate and make all arrangements for conferences and expos; organize, track, and pack conference materials
- Order and maintain marketing supplies, e.g., giveaway items, business cards, and other items as needed
- Coordinate and schedule travel, meetings, and appointments for managers and/or supervisors
- Retrieve information as requested from files, email, meeting minutes, and other related documents; prepare written summaries of data when needed
- Address and resolve administrative inquiries and questions
- Record and distribute meeting minutes and/or other documentation
- Maintain office supplies and coordinate maintenance and repair of office equipment
- Run errands for the company as needed
- Perform other related duties as assigned
- Empty kitchen trash and recycling throughout the week as needed
Qualifications REQUIRED
- Excellent verbal and written communication skills
- Excellent interpersonal and customer service skills
- Proficiency with Microsoft Office Suite or related software
- Excellent Microsoft Word skills
- Proficiency with Canva
- Excellent organizational skills and attention to detail
- Basic understanding of clerical procedures and systems such as record-keeping and filing
- Ability to work independently with minimal supervision
- Ability to work for prolonged periods sitting at a desk and working on a computer
- Ability to safely lift 50+ pounds at times
- Legal authorization to work in the United States (confirmed via E-Verify)
- Ability to pass a background check, drug screen, and OSHA physical
- Clean driving record
PREFERRED
- 1-3 years of experience in an administrative role
Being authorized to work in the U.S. is a precondition of employment. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. GEOLOGIC DOES NOT SPONSOR WORK VISAS.
EEO statement
We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, disability, veteran status, or any other basis prohibited by law.