Administrative Assistant

Salary: $22.45 - $24.45 Hourly
Location : WI 53072, WI
Job Type: Full time
Job Number: 2025-03-19 SV
Department: Early College Opportunities
Division: Academic Affairs
Opening Date: 03/19/2025
Closing Date: Continuous
Grade/Level: SA5

Description

WCTC is hiring for a temporary administrative assistant to support the Early College Opportunities department. These duties and responsibilities involve varying degrees of complexity and confidentiality.
Characteristic Duties and Responsibilities (include, but not limited to)

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Provide ongoing administrative support to the department/function to ensure efficient office operations i.e. correspondence, records, reports, calendars, etc.
2. Provide support for the day-to-day activities related to the financial responsibilities of the department re: budget, expense reports, purchasing, etc.
3. Assist in the planning and coordination of on- and off-campus meetings, events and/or workshops.
4. Provide reception support i.e. answer and screen telephone calls, greet and interact with the public, students, faculty and staff.
5. Maintain current professional and technical knowledge in the field through professional education and activities. Provide back-up support services, as required.
6. Support College managers in quality and process improvement activities.
7. Participate in and contribute to assignments and special projects of a similar nature and level.

Minimum Qualifications
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Interpersonal communication skills - oral, written and listening
• Organizational and time management skills
• Ability to attend closely to detailed work, completing and maintaining a high level of accuracy
• Ability to apply critical thinking and problem-solving skills to work processes
• Ability to multi-task and work on several projects simultaneously
• Ability to work independently and as part of a team
• Familiarity with computer software applications such as word processing and spreadsheets

EDUCATIONAL AND EXPERIENCE REQUIREMENTS:

1. Associates degree.
2. 2-4 years of general office experience and possesses a comprehensive knowledge of the subject matter.
Supplemental Information
This position is a temporary position that supports the Early College Opportunities department and available to start immediately.
1. Resume(required)
2. Cover letter (optional)

HoursHours are Monday through Friday, 8am-4:30pm.

For questions, please call Shellee Vue, Director of Talent at .
Candidates must be legally authorized to work in the United States on a permanent basis. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available.
WCTC provides excellent benefits for our employees. Typical benefits for full-time employees (part-time employee benefits may be prorated) may include:

• Medical/Dental Insurance
• Term Life Insurance
• Disability Insurance
• 403(b) Tax Sheltered Annuity
• Deferred Compensation
• Vacation
• Sick Leave
• Personal Days
• Holidays
• Flexible Spending Accounts
• Wisconsin Retirement System (if schedule to work at least 1,200 hours per year)
• Tuition Reimbursement (full-time only)
• Employee Assistance Program
• Wellness Activities

Not available to limited term employees.