Administrative Assistant

Administrative Assistant

Please see Special Instructions for more details.
Please Note: A criminal background check will be conducted on candidate finalist prior to the offer of employment. If no applicants apply who meet the required competency and T&E requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations. Resumes will not be accepted in lieu of completing an electronic application. The application must be competed in full detail (including work history) for your qualifications to be considered. Failure to complete the application completely may result in you not being considered for the vacant position. Your application for the position will not be complete until you receive an online confirmation number at the end of the process of applying for a position. If you have general questions about the application process, you may contact Human Resources at . Individuals with disabilities requiring disability-related accommodation in the application and interview process, please call

Position Details

Classification Information
Position Classification Title
Temp Hourly

FLSA
Non-Exempt

Position Class (Extract From Banner or PA)
55555

Position Overview
Position Summary
Are you an organized, detail-oriented professional with a passion for supporting impactful work? The Office of Advancement is seeking a skilled Administrative Assistant to provide high-level support to our dynamic team. In this pivotal role, you'll coordinate donor events, manage schedules, maintain accurate records, and ensure smooth day-to-day operations - all while representing our office with professionalism and discretion. You'll be at the heart of our mission, supporting leadership and engaging with stakeholders to help drive meaningful advancement initiatives. If you're ready to make a difference in a collaborative, fast-paced environment, we want to hear from you.

Primary Function of Organizational Unit
The Administrative Assistant for the Office of Advancement provides high-level administrative and operational support to ensure the efficient functioning of the department. This position plays a key role in supporting advancement activities, including donor relations, event coordination, record management, and general office operations. The Administrative Assistant will work closely with advancement leadership and team members to facilitate internal processes and external communications, maintaining a high level of professionalism and confidentiality.

Position Information
Position Number
NS7001

Working Position Title
Administrative Assistant

Temporary Job Type
Non Student

Approved Competency Level

Building and Room No.
Blair hall 200

Work Hours: From time to time on days of week
8am-5pm

Hours per week
40

Months per year
12

Appointment Type
Temporary Full-Time

Appointment Type

If Time Limited.
No

Appointment Length.
11

DHR Assigned Fields
FTE

Requirements and Preferences
Position required to work during periods of adverse weather or other emergencies
No

Minimum Experience/Education
High School Diploma

• Exceptional organizational, communication, and interpersonal skills.
• Ability to manage multiple priorities, meet deadlines, and maintain attention to detail in a fast-paced environment.
• Discretion and sound judgment in handling confidential information.
• Strong commitment to customer service and collaboration.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with CRM systems or donor databases (e.g., Raiser's Edge, Salesforce) preferred.

Preferred Years Experience, Skills, Training, Education

• Experience supporting fundraising or donor relations activities.
• Knowledge of university policies, procedures, and financial systems.

Required License or Certification
n/a

Valid US Driver's License
No

Commercial Driver's License Required
No

Physical Required
No

List any other medical/drug tests required
n/a

Posting Details

Posting Details
Posting Number
TEMP00380P

Number of Vacancies
1

Internal Posting Only
Yes

Position Type
Temporary

Time Limited Position
Yes

Appointment Length

Salary
Commensurate With Experience

Open Date
06/03/2025

Close Date
06/09/2025

Open Until Filled
No

Special Instructions Summary

Please Note: A criminal background check will be conducted on candidate finalist prior to the offer of employment. If no applicants apply who meet the required competency and T&E requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations. Resumes will not be accepted in lieu of completing an electronic application. The application must be competed in full detail (including work history) for your qualifications to be considered. Failure to complete the application completely may result in you not being considered for the vacant position. Your application for the position will not be complete until you receive an online confirmation number at the end of the process of applying for a position. If you have general questions about the application process, you may contact Human Resources at . Individuals with disabilities requiring disability-related accommodation in the application and interview process, please call

Supplemental Questions

Required fields are indicated with an asterisk ( ).

1. How did you hear about this employment opportunity?
   • Public Job Posting
   • Internal Job Posting
   • Agency Referral
   • Advertisement/Publication
   • Personal Referral
   • Website
   • Other

Applicant Document

Required Documents

1. Resume
2. Cover Letter

Optional Documents