Administrative Assistant

Salary: $29.11 - $41.14 Hourly
Location : Wichita, KS
Job Type: Full-time
Job Number: ADMIN ASST PENSION
Department: Finance
Division: FIN Treasury
Opening Date: 04/04/2025
Closing Date: 4/20/:59 PM Central
Bargaining Unit: NONE
Max Number of Applicants: 168

The City of Wichita is NOT an E-Verify Employer.
Distinguishing Features of Work

The Administrative Assistant - Pension plays a vital role in supporting the administration of the City of Wichita's Retirement Plans, ensuring smooth operations and excellent service to employees and retirees. This position provides expert assistance to plan members by explaining retirement options in a clear and accessible manner, maintaining accurate financial records, and preparing essential reports and documentation. As a key administrative professional, this role contributes to compliance efforts, data management, and the coordination of retiree benefits, including health and dental enrollment. The position requires strong analytical skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. By effectively coordinating activities, researching policies, and assisting with Board-related documentation, the Administrative Assistant - Pension enhances the efficiency of pension management and supports employees in making informed retirement decisions.

Workdays and Hours - Monday - Friday 8:00am - 5:00pm

Bargaining Unit: Employee Council
Posting may close at any time
Examples of Work Performed
•  Monitors and ensures compliance with policies and procedures.
•  Accurately review and process retirement forms or other documents necessary for retirement benefit payments.
•  Reviews and processes incoming direct deposit authorization forms.
•  Prepares reports and recommendations.
•  May conduct oral presentations regarding retirement Plans.
•  Coordinates special projects involving multiple Divisions.
•  Prepares correspondence frequently, not subject to review, brochures, and other narrative material.
•  Conducts research and prepares reports with recommendations of proposed solutions and courses of action.
•  Receives inquiries and furnishes information requested.
•  Confers with representatives of other organizations.
•  Gathers and analyzes board and committee information.
•  Completion of work assignments may require the operation of a vehicle.
•  The examples of work performed are not intended to be all-inclusive.
•  The City of Wichita reserves the right to assign additional duties and responsibilities as needed. Requirements of Work
•  Considerable knowledge of research techniques and sources of information.
•  Knowledge of information resources and information evaluation and reporting techniques.
•  Knowledge of the practices and principles of municipal government or of the organizational operations of the hiring department.
•  Knowledge of the standard computer keyboard configurations and ability to access, interpret, and record information using a video display terminal and electronic keyboard.
•  Knowledge of laws, ordinances and regulations governing municipalities.
•  Ability to effectively plan, organize, and prioritize work.
•  Ability to communicate clearly and effectively, both orally and in writing.
•  Ability to develop and maintain effective working relationships with associates, other employees, representatives of other organizations, and the public.
•  May require the ability to acquire and maintain a valid Kansas driver's license.
•  An employee shall not pose a direct threat to the health or safety of other individuals in the workplace. Required Experience and Training
Required Experience and Training
•  A bachelor's degree in business administration, finance, public administration, or social science OR Four years of Experience in pension administration, benefits coordination, or employee retirement plans.
•  Two years of professional administrative experience, including document preparation, recordkeeping, data management, and correspondence.
•  Must be legally authorized to work in the United States without the need for sponsorship.
•  Applicants must attach a copy of their transcript to their application to be considered. Transcripts should confirm that the degree meets the specific educational requirements for the position. Applications submitted without an attached transcript will not be processed.
•  Attainment of passing scores on pre-employment tests. Candidates with required experience and training will be required to take the following assessments:
•  Office Reasoning Sample - Problem Solving.
•  Logical Reasoning- Decision Making
•  Numeric Proofreading
•  Excel Testing: Normal user
Preferred Experience and Training
•  One year of experience in municipal government, financial services, or public sector benefits administration, particularly in pension or retirement plan management. Offers of employment are contingent upon passing a pre-employment physical, which includes drug screening, and upon satisfactory evaluation of the results of a police records check.
Applicants have rights under Federal Employment Laws. Please find more information under the following links:
CITY OF WICHITA

FULL-TIME EMPLOYEE BENEFITS

1. VACATION - Most employees with less than five years employment earn 10 days of vacation per year. After five years, accrual rates increase at varying rates to varying maximums, depending on work schedule and/or union representation. Employees can accumulate and carry forward up to 240 hours each year.

2. HOLIDAYS - There are eleven paid holidays. Employees also receive one Personal Holiday that is granted after the first six months of employment.

3. SICK LEAVE - Sick leave accrual begins at one-half day per month. After five years, sick leave accruals are one work day per month. Employees can accumulate and carry forward all unused sick leave each year. Employees who use 24 hours (3 days) or less of sick leave in a calendar year earn a "Well Day." An additional "Well Day" can be earned following a year of perfect attendance.

4. HEALTH INSURANCE - UMR / United Healthcare provides two levels of medical and prescription drug plans. Both medical plan are PPOs and do not require selecting a physician or referrals for specialty care. Both medical plans include Teladoc virtual care (primary care/mental health benefits at no charge), Dario healthy living programs, and VSP Vision benefits. Pre-tax premium deductions are offered. The City contributes 80% of the premium cost towards medical, prescription drug and vision insurance.
5. DENTAL INSURANCE - Two Delta Dental plans are offered - Preferred and Traditional. The Delta Preferred plan requires using a dentist from a smaller network for a lower premium. The Delta Traditional plan allows use of any dentist, although benefits are higher using a dentist from the large Delta network. Benefits under both plans are the same (with the exception of some Orthodontic benefits) Pre-tax premium deductions are offered.
6.LIFE INSURANCE - Low-cost voluntary term life insurance is available. Employees pay one-third of the cost. The amount of Basic Life coverage is two times annual pay up to a determined maximum amount. Dependent coverage is available at $20,000 spouse / $10,000 child(ren) for an additional $0.14 per pay period. Accidental death and dismemberment coverage is included. The plan is through MetLife.
7.SUPPLEMENTAL LIFE - Additional voluntary employee-paid term life insurance is available from MetLife at low group rates. Participation in Basic Life is required. The Life Insurance plans are portable.
8. LONG-TERM DISABILITY INSURANCE- The voluntary employee-paid group disability plan from MetLife provides 60% of pre-disability income for injury or health related disabilities. Premiums are determined by income and age.

9.VOLUNTARY ACCIDENTAL DEATH & DISMEMBERMENT - Voluntary employee-paid AD&D from MetLife offers coverage for accidental death and dismemberment.

10.RETIREMENT - The City offers two retirement plans - Wichita Employees (WER) Plan 3, and Commissioned Police & Fire Plan C-79. The WER plan is a defined contribution plan; Police & Fire is a defined benefit plan. Both are contributory - employees and the City share the cost.

11.FLEXIBLE SPENDING ACCOUNTS - Employees may elect to make FSA pre-tax deductions for dependent care and/or unreimbursed medical expenses, reducing the cost of these expenses by eliminating taxes on the amount deducted.
12. LONG-TERM CARE INSURANCE - This plan from UNUM offers facility and home care benefits for employees, spouses, and some other family members. Several options for benefit amount and duration, and specific plan features, are available.
13.MORE BENEFITS & SERVICES
Deferred Compensation Investment Program
Employee Discounts and Wichita Employee Association (WEA)
Bereavement Pay
Employee Emergency Assistance Fund
Voluntary Shared Leave Program
Training Programs
Longevity Pay
Credit Union
Employee Assistance Program (EAP)
Injury Leave (on-job injury)
Community Volunteer Events
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(Pension) Which of the following best describes your qualifications and or experience for Administrative Assistant - Pension
•  I have a bachelor's degree or higher in business administration, finance . click apply for full job details