The
Administrative Assistant provides critical support to the Director of Education while ensuring smooth operations of the AIM Day Services and Youth Education programs. This position involves diverse tasks that range from managing student enrollment and financial tracking to providing key support in communications and event coordination.
About us: Vineyard Columbus' mission as a church is to develop multiethnic communities of disciples who experience God, love one another, and partner with Christ to heal the world. Vineyard Columbus has around 7,000 active members, is committed to being a great friend to our city and is in constant pursuit of building multiethnic communities that model Christlike unity in the midst of also celebrating diversity in both our campus congregations as well as on our staff.
Aside from regular weekend services at our five campuses across Central Ohio, our Cooper Road Campus is also home to our Vineyard Community Center that offers an Early Childhood Center, After-School and Summer Programs, Middle and High School Life Readiness, Sports and Exercise Programs, free Health Clinics, Immigration Counseling Services, ESL classes and more.
What you'll do:Administrative Support: Enrollment and Records Management:
- Oversee the enrollment process for education programs, including communication with families, conducting tours, and managing all associated paperwork and student files.
- Ensure all student accounts are properly set up, including tracking payments and updating files.
- Maintain compliance with relevant governing agencies, including ODJFS, CACFP, and SFSP, ensuring that all required records are up-to-date and accurate.
- Keep track of deadlines for paperwork submissions and updates.
Budget Tracking and Financial Support:
- Monitor and track program expenses, reconcile credit card reports, and maintain accurate financial records.
- Assist with financial documentation, ensuring all records are timely and accurate.
- Help with ordering supplies for education programs.
- Collaborate with the Vineyard Columbus Finance Team to track student absences, billing, and subsidies.
- Ensure that all reports required for funding and subsidies are compiled accurately and on time.
Communication:
- Act as the main point of contact for communication systems, ensuring all messages are responded to promptly and shared efficiently.
- Handle phone calls, emails, and other inquiries regarding VCC Education Programs in a timely manner.
What you bring:Education and Certifications: - High School diploma or GED; Associate's degree in Business Administration, Office Management, or related field preferred
- Proficiency in Microsoft Office Suite
- Familiarity with ODJFS licensing requirements and enrollment processes is a plus
Experience: - Minimum of 2 years of administration experience, preferably in an educational or nonprofit setting
- Experience in budget tracking, financial reporting, and accurate record management
The role requires a highly organized, detail-oriented individual with the ability to balance multiple tasks while maintaining a focus on the mission and values of the organization. It requires strong communication skills, financial awareness, and a proactive approach to problem-solving. Does this description fit the type of position you're interested in or looking to learn more about?
We offer excellent benefits including: - Low-cost medical, dental, vision insurance, including an HSA plan with employer contributions
- Start with an annual equivalent of three (3) weeks for personal time off (PTO) and additional time for sick, parental, bereavement, jury and other leaves
- Equivalent of 13 days off per calendar year for holidays and staff refresh days
- Gym membership or equivalent equipment subsidy
- Tuition reimbursement and professional development benefits
- Life insurance, short-term and long-term disability coverage
- Vineyard Columbus Bookstore discounts
- 403(b) Retirement Plan with employer match