The Administrative Assistant will work out of the ICP front office in West Springfield and answer phones, greet guests, retrieve and deliver the mail daily, manage and distribute incoming faxes, and ensure that the three ICP offices have adequate supplies. The Administrative Assistant may also be assigned special tasks or projects and will be a member of ICP's Safety Team. Additionally, this position oversees the orderliness of common areas such as the front office, kitchen mail room and supply closet.
Additional tasks include:
- Liaison with vendors for office equipment
- Coordinate vendor invoices and submit for payment
- Maintain computer databases and records as needed
- Contacts building supervisor for maintenance issues
- Occasional travel to CHD corporate office or other ICP sites
- Work with corporate office to coordinate orders of office supplies or securing enrollee gift cards
Qualifications Include:
- High school diploma or equivalent
- Bachelor's degree preferred
- Bilingual (Spanish/English) capacity preferred
- Two years of administrative support experience in a busy office setting
- Able to multi-task, meet deadlines, work independently
- Must be detail oriented, organized, flexible
- Excellent written and verbal communication skills
- Must have valid license and vehicle available for transportation
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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