Adecco is assisting one of their top clients with their search to fill a
Administrative Assistant. Pay: $ 20.77/hr
Location: On site
Shift: Mon - Fri, 8:00 AM - 5:00 PM
Contract: Temp
Job Description: The Administrative Assistant is responsible for providing diverse and confidential administrative support, including extensive calendar management for multiple executives. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executives, and responding to incoming mail. Job expectations may include, but not limited to assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive, professional and personable manner
Responsibilities for this Administrative Assistant include but are not limited to: Communicates with executives and line management to gather and convey relevant information
Documents accurate messages and handling calls with appropriate judgment
Manages the calendar of multiple stakeholders proactively, effectively resolving conflicts that arise in a professional manner
Manages all travel planning and expenses, coordinating schedules for multiple executives to maximize time and create efficiencies
Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills
Liaises with teams to engage in and support conversations related to sensitive information, utilizing considerable diplomacy and judgment for executives.
Experience required for this
Administrative Assistant person position include:
3+ years' experience as an Executive or Administrative Assistant or comparable level of experience and demonstrated ability in either current or prior positions to interact with senior level executives
Ability to work independently, multi-task, manage time wisely, handle confidential and sensitive material with highest degree of integrity, a self-starter
Strong executive presence; superior interpersonal communications skills
Advanced proficiency/knowledge of Microsoft Outlook, Word, Excel, PowerPoint. Excellent attention to detail and organizational skills
Pro-active attitude with ability to stay focused and maximize time efficiently
Event coordination experience (e.g., associate meetings/recognition events, etc.)
Experience managing executive calendars, making travel arrangements and expense management, and booking travel for team/executives
Teamwork - must foster collaboration and trust among team members and business partners
As a reminder, this role is being recruited for by one of our National Recruitment Teams and not your local Branch. In order to be considered, please follow the steps included upon your application.
Pay Details: $20.77 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance