Administrative Assistant

Administrative Assistant, Washington, DC
Immediate need for an Administrative Assistant in Washington DC. The job requires you to be on-site Monday through Friday 8:00 am to 5:00 pm.

• Provide typing, filing, data entry, and other services required to ensure the administration of the contract is completed properly.

• Work closely with the COR for weekly certification/training audits. Further, functions of the AA include, but are not limited to; personnel file maintenance, personnel password updates and computer access, preparing reports and records, ordering any necessary materials, tracking inventory, maintenance of USDA property records, answering customer calls and assisting in obtaining all necessary permits and licenses to comply with all applicable Federal, state, and local laws.

• Shall be well versed in a variety of computer-based Microsoft applications (Word, Excel, PowerPoint, Outlook, etc.) as well as proprietary USDA/Government applications as needed.

• Field, direct, and respond to telephone calls, transfer calls and take messages as necessary. Additional responsibilities include but are not limited to: Organizing and scheduling appointments, Planning meetings and take detailed minutes.

• Compose and distribute email, correspondence memos, letters, faxes and forms.

• Develop and maintain a filing system, update and maintain office policies and procedures.

• Order office supplies and research new deals and suppliers, maintain contact lists, book travel arrangements.

• Act as the point of contact for internal and external visitors.