Administrative Assistant

Terms of Employment

W2 Contract, 6 Months (Likely Extension / Possible Permanent Conversion)

This position is 100% onsite in Warminster, PA for initial training, then potential for a hybrid schedule (Tuesday, Wednesday, Thursday in the office). Standard business hours (8 AM - 5 PM).

Overview & Responsibilities

Are you organized, detail-oriented, and eager to start a career in project support? We are seeking an Entry-Level Project Management Assistant to join a dynamic team within a leading utility company's residential construction division. In this role, you will provide critical back-office support to Project Managers, helping coordinate project activities, manage schedules, track progress, and ensure smooth administrative operations. This is a fantastic opportunity to gain valuable experience and potentially grow within the project management field. Responsibilities include:

Assist Project Managers with various back-office and administrative tasks.

Maintain project schedules by interacting with internal teams and vendors.

Update project trackers, ensuring data accuracy.

Prepare, print, and manage project-related packages and documentation.

Utilize Microsoft Office (especially Excel) and learn proprietary company systems for project coordination.

Assist with tracking materials delivered to construction sites.

Support invoicing processes related to builders/contractors.

Attend weekly meetings with Project Managers to ensure tracking systems are current.

Required Qualifications

Minimum of 1 year of professional experience in an administrative or assistant capacity.

Proven high level of organization and meticulous attention to detail.

Strong written and verbal communication skills (email proficiency essential).

Demonstrated ability to learn new software and systems quickly.

Proficiency in Microsoft Excel for managing spreadsheets and trackers.

A flexible and adaptable attitude, willing to handle diverse administrative duties.