Administrative Assistant
Type of Position Full time
Search Location(s) Wappinger Falls, NY
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Job Brief
A. POSITION SUMMARY: The administrative assistant coordinates and provides administrative support to the Leadership Team
Shift Worked:
9:00am-5:00pm
Weekly Hours:
37.5
FLSA Status:
Non Exempt
Pay range:
$20.00 - $20.00
POSITION DUTIES:
1.Greets visitors, accepts packages/deliveries, covers light reception duties
- Maintains calendars for all conference rooms
- Prepares agendas for meetings and records minutes in Executive Assistant's absence.
4.Provides secretarial support when needed for the Executive Director, Associate Executive Director and members of Leadership Team
- Sets up catering and vendor arrangement for organization's events
- Distributes mail to appropriate staff mailboxes.
7.Keeps updated inventory of office supplies, ordering as needed
8.Maintains confidential and sensitive information regarding CP Unlimited Hudson Valley Division.
- Assist with agency events
- Assists other departments with projects when needed
- Performing basic data entry as required
- Preparing and submitting purchase orders and expense reports
- Assist with quotes and vendor relationships
- Returning phone calls and emails on behalf of the company or a company executive
- Filing and organizing electronic and physical documents
- Working with IT department to troubleshoot technology issues
- Assists Human Resources team as needed
- Performs all other duties as assigned
C. POSITION REQUIREMENTS:
1. Minimum three years secretarial/administrative assistant experience. 2. Proficient in Microsoft Word, Excel, & Adobe. 3. Must be able to work independently and have good communication skills.