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Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants. JOB DESCRIPTION AND POSITION REQUIREMENTS: The Guiltinan-Maximova Lab is seeking a detail-oriented and organized administrative assistant to support our team. The ideal candidate will be responsible for managing various administrative tasks to ensure smooth operations of our Plant Institute, The Penn State Cacao and Chocolate Research Network and other Project activities.
Key Responsibilities:
- Responding to inquiries via phone or email.
- Organizing, updating, and maintaining files and records.
- Scheduling meetings and appointments.
- Creating and distributing documents such as memos, invoices, and reports.
- Managing and ordering office and lab supplies and inventory.
- Assisting with events planning and logistics.
- Assisting with additional tasks as needed.
Qualifications:
- Proven experience as an administrative assistant or in a similar role.
- Proficiency in MS Office (Word, Excel, PowerPoint) and other relevant software.
- Excellent organizational and time-management skills.
- Strong communication skills, both written and verbal.
- Ability to multitask and prioritize effectively.
- Attention to detail and problem-solving skills.
The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.
CAMPUS SECURITY CRIME STATISTICS: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact .
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