Administrative Assistant

Position Type:
Secretarial/Clerical

Date Posted:
4/21/2025

Location:
Twinsburg High School

Date Available:
TBD

Closing Date:
UNTIL FILLED School Administrative Assistant - THS (Principal)

Reports To: Building Principal

Position Purpose: Performs administrative, receptionist, and office management functions..

Contract:

Minimum Qualifications:

• High school diploma. Post-secondary training is desirable.
• Documented evidence of a clear criminal record (FBI and BCI).
• Congenial telephone etiquette and experience operating a multi-line system.
• Proficient in office protocol and the use of business equipment.
• Proficient in the use of office and management information software.
• Proficient in data entry, spelling, proofreading, and the correct use of grammar.
• Bookkeeping skills and the ability to apply advanced mathematical concepts.
• Multitasking ability and strong interpersonal skills.
• Training in ALICE school safety process.

Duties and Responsibilities:
The following duties are representative of performance expectations. A reasonable accommodation may be made to enable a qualified individual with a disability to perform essential functions.

• Performs administrative support functions for administrative staff. Organizes and maintains a functional filing system that ensures the safe retention of office records. Keeps materials properly filed to maintain an orderly office.
• Upholds Board policies and follows administrative procedures.
• Promotes a favorable image of the school district.
• Acknowledges visitors. Determines the reason for their visit. Answers questions. Verifies appointments. Directs visitors to the appropriate person or office.
• Refers inquiries requiring policy interpretation to administrative staff.
• Initiates emergency procedures during the absence of the Principal.
• Answers the telephone. Learns the names of key district staff. Directs calls based on the nature of the inquiry. Takes messages. Manages calls efficiently to keep telephone lines open.
• Maintains an office calendar. Schedules appointments as directed.
• Helps communicate information about weather delays and emergencies.
• Respects personal privacy. Maintains the confidentiality of privileged information.
• Helps prepare newsletters, notices, and public announcements.
• Prepares requisitions as directed. Receives, stores, and inventories office supplies.
• Processes incoming, outgoing, interoffice mail and faxes. Operates the postage machine. Updates names on staff mailboxes. Helps prepare special mailings and opening day staff folders.
• Processes interim reports, report cards, and supplemental information.
• Maintains staff attendance records.
• Maintains staff medical emergency authorization forms.
• Updates, duplicates, and collates student/parent and teacher handbooks.
• Helps coordinate school programs (e.g., student orientation, open houses, parent conferences, recognition activities, etc.)
• Places calls for maintenance and repair services as directed.
• Takes precautions to ensure student safety. Reports unauthorized persons or suspicious circumstances immediately to administration.
• Reports evidence of suspected child abuse as required by law.
• Cross-trains with other office staff. Offers assistance when needed.
• Keeps current with advances in office technology. Updates office procedures.
• Participates in staff meetings and professional growth activities as directed.
• Accepts responsibility for decisions and conduct. Strives to develop rapport and serve as a positive role model for others.
• Performs other specific job-related duties as directed.

Required Knowledge, Skills and Abilities:
The following characteristics and physical skills are essential for the successful performance of assigned duties.

• Demonstrates professionalism and maintains a positive work attitude.
• Takes the initiative to identify and solve problems independently.
• Works cooperatively to support a successful team effort.
• Effectively uses verbal, nonverbal, writing and listening skills.
• Completes detailed paperwork accurately.
• Reacts productively to interruptions and changing conditions.
• Operates office equipment efficiently and accurately.
• Lifts, carries, and/or moves office supplies and equipment.
• Maintains an acceptable attendance record and is punctual.
• Travels to meetings and work assignments.

Working Conditions:
Exposure to the following situations may range from remote to frequent based on circumstances and factors that may not be predictable.

• Potential for exposure to blood borne pathogens and communicable diseases.
• Potential for interactions with disruptive and/or unruly individuals.
• Exposure to adverse weather conditions and seasonal temperature extremes.
• Duties may require operating and/or riding in a vehicle.
• Duties may require prolonged use of a computer keyboard and monitor.
• Duties may require working under time constraints to meet deadlines.
• Duties may require working during the evening and/or weekend.

Performance Evaluation:
Job performance is evaluated according to the policy provisions adopted by the Twinsburg City School District Board of Education.

Additional Duties
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

The Twinsburg City School District Board of Education is an equal opportunity employer offering employment without regard to race, color, religion, sex, national origin, age or disability. This job description summary does not imply that these are the only duties to be performed. This job description is subject to change in response to funding variables, emerging technologies, improved operating procedures, productivity factors, and unforeseen events.

Revised: August 21, 2000

Revised: February 21, 2018