Administrative/Operating Assistant Full-Time In-Office Monday-Friday, 8:00 AM - 5:00 PM
Location: Tucson
Pay: $20-$24/hr.
Our client is seeking a dynamic and detail-oriented
Administrative/Operating Assistant to support our
Director of Finance & Operations and broader administrative team. This role requires someone who thrives in a fast-paced environment, can prioritize tasks effectively, and maintains a positive, professional demeanor. Flexibility, discretion, and strong problem-solving skills are essential.
Key Responsibilities - Provide general clerical and administrative support to the Director of Finance & Operations and other departments as needed
- Coordinate food orders and assist in organizing internal social events
- Support administrative projects, including workspace organization and preparation
- Offer occasional front desk coverage, including:
- Answering and routing calls using Microsoft Teams
- Greeting clients with professionalism and warmth
- Managing the firm's calendar and conference room scheduling
- Interacting with high-profile attorneys, clients, and staff while delivering exceptional customer service
- Collecting, scanning, and distributing incoming mail and hand-delivered packages
Qualifications & Skills - Experience supporting senior-level professionals and maintaining confidentiality
- Background in administrative support and/or customer service roles
- Excellent written and verbal communication skills
- Team-oriented with a high level of adaptability and multitasking ability
- Strong attention to detail and commitment to accuracy
- Proficiency in Microsoft Word, Excel, and Outlook
- Familiarity with social media platforms including Facebook, Instagram, LinkedIn, and X (formerly Twitter)
Compensation & Benefits This is a
full-time, in-office position with a comprehensive benefits package, including:
- Health, dental, and vision insurance with employer contribution
- Employer-paid short-term and long-term disability and life insurance
- 401(k) plan with employer match
- Student loan repayment assistance after 6 months of employment
About our client: A full-service law firm based in Tucson, Arizona, provides legal services in areas including business law, real estate, construction, employment, and litigation. Known for a practical, client-focused approach, the firm serves both individuals and businesses across Southern Arizona.