Administrative Assistant

Job Description

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps.

As a Full-time Administrative Assistant, you'll provide care to client employees and their dependents in our Health Center located in Sunnyvale, CA. Prior medical office experience is preferred. Anticipated work schedule will be Monday-Friday, 10am-7pm. Great opportunity for work/life balance.

What You'll Do:
Manages calendar for internal/external meetings
Plans and schedules meetings including room reservations, invitations and accommodations, and food and beverage
Coordinates and confirms travel arrangements
Prepares and reviews expense reports and submitting to accounting
Creates original Word documents and PowerPoint Presentations
Handles administrative duties including but not limited to: answering incoming calls, copying, binding, opening and routing mail, electronic and standard file management, including contact directory, and correspondence drafting
Event planning and coordination
Ability to identify and solve problems in a timely manner; gathering and analyzing information skillfully, developing alternate solutions.
Strong customer service orientation, responding quickly and appropriately to customer needs, and managing difficult or emotional situations.
May require other duties as assigned.

Certificates/Security Clearances/Other

Additional Qualifications/Responsibilities

What You'll Bring:
At least three years' experience providing administrative support in a clinic or office setting.
One year certificate from college or technical school with concentration in front office support for medical settings preferred.