Administrative Assistant

Administrative Assistant, Office of Research and Scholarship (College of Nursing)

Posting Number
req22314

Department
College of Nursing

Department Website Link
Visit our Website

Location
University of Arizona Health Sciences

Address
1305 N Martin Ave, Tucson, AZ 85721 USA

Position Highlights

The College of Nursing, Office of Research and Scholarship (ORS) invites applications for the position of Administrative Assistant (Administrative Support Assistant II). The ORS Administrative Assistant provides administrative support to the Associate Dean for Research, the PhD Program Director, and College of Nursing research faculty and graduate students. They will be responsible for scheduling, maintaining, and staffing meetings (including those of the ADR, PhD PD, research meetings, and faculty candidate interviews), coordinating incoming proposals, maintaining and distributing funding opportunities and The Oracle newsletter, pulling data reports from UAccess Analytics, updating content of the ORS webpages, assisting faculty and graduate students with formatting of posters, presentations, and papers, and other duties as assigned.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more.

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Duties & Responsibilities

• Schedule and maintain calendars for the Associate Dean for Research and PhD Program Director on an ongoing basis.
• Schedule and staff research and PhD program meetings, including creating agendas and meeting minutes on an ongoing basis.
• Coordinate faculty candidate interviews as needed.
• Coordinate incoming proposals on an ongoing basis.
• Maintain and distribute list of current funding opportunities on a monthly basis.
• Create and distribute The Oracle newsletter on a monthly basis.
• Pull data reports from UAccess Analytics on a monthly basis.
• Update content of the ORS webpages as needed.
• Assist faculty and graduate students with formatting posters, presentations, and papers as needed.
• Arrange and manage travel arrangements for the Associate Dean for Research and PhD Program Director; to include Travel Authorizations and Travel Expense Reports.
• Monitor and order the Office of Research supplies.
• Handle sensitive and confidential information.
• Monitor the Research Offices' two-way intercom system to give building access for research deliveries
• Initiate ZOOM meetings as needed.
• Submit financial PCard transactions to the Business Office.
• Other duties as assigned.

Knowledge, Skills, and Abilities:

• Knowledge of University of Arizona Policies and Procedures.
• Advanced skills in Microsoft Outlook, Word, PowerPoint, and Excel.
• Ability to communicate clearly and effectively with faculty, staff, and students.
• Ability to create surveys in Qualtrics.
• Ability to work independently.

Minimum Qualifications

• High school diploma or high school diploma equivalency is required.
• Minimum of 3 years of relevant experience, or equivalent combination of education and work experience.

Preferred Qualifications

• Bachelor's Degree.

FLSA
Non-Exempt

Full Time/Part Time
Full Time

Number of Hours Worked per Week
40

Job FTE
1.0

Work Calendar
Fiscal

Job Category
Organizational Administration

Benefits Eligible
Yes - Full Benefits

Rate of Pay
$18.15 - $22.69

Compensation Type
hourly rate

Grade
4

Compensation Guidance
The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Grade Range Minimum
$18.15

Grade Range Midpoint
$22.69

Grade Range Maximum
$27.23

Career Stream and Level
OC2

Job Family
Administrative Support

Job Function
Organizational Administration

Type of criminal background check required:
Name-based criminal background check (non-security sensitive)

Number of Vacancies
1

Target Hire Date

Expected End Date

Contact Information for Candidates
Dr. Terry Badger, Associate Dean for Research, Interim

Open Date
4/1/2025

Open Until Filled
Yes

Documents Needed to Apply
Resume and Cover Letter

Special Instructions to Applicant

Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at .