Administrative Assistant

Position Type:
Secretarial/Clerical/Secretary

Date Posted:
4/4/2025

Location:
Henning Elementary

Date Available:
ASAP JOB POSTING
Triad Community Unit School District
ASAP
Location: C. A. Henning Elementary

POSITION TITLE: Administrative Assistant of District Operations/Transportation

CONTRACT PERIOD: July 1 - June 30

REPORTS TO: Facilities Director, Transportation Director and Superintendent

POSITION SUMMARY: Assists the District Facilities Director and Transportation Director with operations and maintenance of facilities and transportation

KNOWLEDGE, ABILITIES AND SKILLS:

• Interpersonal skills using tact, patience and courtesy
• Strong organizational, analytical and interpersonal skills as well as verbal and written communication skills
• Ability to work with internal and external contracted services
• Ability to manage budgets
• Ability to promote and follow Board policies, administrative procedures, and building procedures
• Ability to communicate, interact and work effectively and cooperatively with all people including those from diverse ethnic and educational backgrounds

DUTIES AND RESPONSIBILITIES

• Assists with the following responsibilities for facility operations:
  • Safety and security of all district facilities

• Community use of all district facilities
• District athletic facilities operations
• Materials procurement and equipment inventory
• Distribution and management of instructional materials
• Environmental health and safety compliance documents
• Monitoring budget allocations, expenditures and fund balances for the purpose of ensuring accuracy
• Scheduling meetings, workshops and seminars for the purpose of fulfilling compliance and mandated safety training requirements.
• Other duties as assigned by the Facilities Director and Superintendent.

• Assists with the following responsibilities for transportation operations:
  • Maintain transportation records
  • File pre-trip inspection slips
  • Prepare bus driver/monitor timesheets (bi-monthly)
  • Prepare mailings for bus drivers
  • Maintain bus routes
  • Use of interpersonal skills and the ability to incorporate proper phone etiquette
  • Use of two-way radios to communicate with bus drivers
  • Other duties as assigned by Transportation Director and Superintendent

QUALIFICATIONS

• The position requires knowledge of managing operations, services and activities of a Unit District School.
• The position requires computer literacy and working knowledge of software systems such as Google Apps, Microsoft Office, electronic work order management software and office software for finance and purchasing (Skyward).
• Experience with management operations, preferably with an education institution.

Email letters of interest to Dr. Jay Simpson, Director of Human Resources/Personnel, at

Benefits based on the TEA contract

Apply online at

The Triad School District is an equal opportunity employer and does not discriminate against any qualified applicant on the basis of race, color, religion, sex, creed, sexual orientation, national origin, age, marital or military status, or the presence of a non-job related medical condition or handicap.