We're looking for a highly organized and detail-oriented
Administrative Assistant for our DME director to join our team. In this role, you'll play a key part in keeping day-to-day operations running smoothly by providing administrative support to our staff and management. If you thrive in a fast-paced environment, enjoy helping others stay on track, and have a knack for multitasking, we'd love to hear from you.
Benefits: - Competitive salary commensurate with experience.
- Opportunities for professional development and career advancement.
- Positive and supportive work environment
- PTO
- Sick time
- Paid Holidays
Responsibilities: - Answering and directing phone calls
- Act as point of contact between staff and client
- Provide general administrative support Coordinating meetings and appointments
- Handling intake and in putting data into Brightree system.
- Maintaining filing systems, both electronic and physical
- Calling back and following up with patients that require responses with 24hrs
- Preparing and distributing communications such as memos, emails, or reports
- Handling incoming and outgoing mail and packages
- Assisting with document preparation and presentations
- Managing office supplies and inventory
- Providing administrative support to specific departments or projects
- Conducting research and compiling data
- Handling travel arrangements for staff
- Assist in the planning and execution of projects and events, as needed.
- Recording meeting minutes and distributing them as needed
- Managing calendars and scheduling for executives
- Maintaining confidentiality of sensitive information
- Coordinating with other administrative staff to ensure cohesive operation
- Assume other duties within the scope of training. (Other duties as assigned)
Qualifications: - Able to multitask, prioritize, and manage time well
- Strong written and verbal communication
- Accuracy in data entry, scheduling, and documentation
- Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Google Workspace
- Scheduling software (e.g., Calendly, Outlook Calendar)
- Able to anticipate needs and offer solutions
- Handles confidential information with integrity
- High school diploma or equivalent (required)
- Associate's or bachelor's degree (preferred in some cases)
- Scheduling meetings and maintaining calendars
- Managing files and records
- Drafting emails and correspondence
- Booking travel and managing expense reports
- Supporting team members or executives
- Answering phones and routing calls
- Familiarity with office environments and business communication
Salary: $15.00 per hour
Schedule: Mon-Fri 8:30am - 5:00pm
Experience: 1-3 years in an administrative, clerical role and/or Customer Service Skills (preferred)
Work Location: In person
Note - This job description is not intended to be all-inclusive. The employee may be required to perform other related duties as assigned by their supervisor. Job duties may also be adjusted based on organizational and industry needs.