Administrative Assistant Human Resources - Tahlequah Campus
JOB SUMMARY This position provides administrative support for Human Resources Department
MAJOR DUTIES Prepares a variety of correspondence.
Attends meetings and records minutes; prepares meeting agenda and supporting documents.
Makes travel arrangements for assigned personnel.
Researches and prepares a variety of reports.
Answers telephone and greets visitors; provides information and assistance; takes messages; refers to appropriate personnel.
Maintains office supply inventory; reorders as needed.
Sorts and distributes mail.
Makes appointments and manages calendars.
Processes purchase orders; processes purchase card statements.
Assists in the development and management of assigned budgets.
Designs and prepares marketing and promotional materials.
Maintains website and social media accounts.
Maintains a variety of documents and forms.
Directs the work of student employees as assigned.
Enters information to computerized databases.
Prepares a variety of schedules and calendars.
Maintains a variety of files and records.
Assists in the coordination of conferences, programs and special events.
Must be able to maintain regular attendance.
Performs related duties.
And other duties as assigned.
KNOWLEDGEREQUIRED BY THE POSITION Knowledge of university policies and procedures.
Knowledge of university purchasing policies.
Knowledge of modern office practices and procedures.
Knowledge of computers and job-related software programs.
Skill in the provision of customer services.
Skill in oral and written communication.
SUPERVISORY CONTROLS The supervisor assigns work in terms of generalinstructions. The supervisor spot-checks completed work for compliance withprocedures, accuracy, and the nature and propriety of the final results.
GUIDELINES Guidelines include department and university policies andprocedures. These guidelines are generally clear and specific, but may requiresome interpretation in application.
COMPLEXITY/SCOPE OF WORK The work consists of related administrative duties. Frequent interruptions contribute to the complexity of the position.
The purpose of this position is to provide administrative support for assigned university operations.Success in this position contributes to the efficiency and effectiveness of those operations.
CONTACTS Contacts are typically with co-workers, other college personnel, students, faculty, vendors, and members of the general public.
Contacts are typically to provide services, to give or exchange information, or to resolve problems.
PHYSICAL DEMANDS/ WORKENVIRONMENT The work is typically performed while sitting at a desk or while intermittently sitting, standing, walking, bending, crouching or stooping. The employee frequently lifts light and occasionally heavy objects.
The work is typically performed in an office.
SUPERVISORYAND MANAGEMENT RESPONSIBILITY Thisposition may have direct supervision over assigned personnel.
MINIMUMQUALIFICATIONS Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with an Associate's degree.
Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
PREFERREDQUALIFICATIONS The Administrative Assistant for the Human Resources and Payroll department will be expected to have the following:
- 3-5 years relative office or secretarial experience or bookkeeping experience
- Provides support for departmental leadership for office operations; delegates, assigns, or provides secretarial support for the assigned area.
- Facilitates office communications with the campus community; responds to requests for information from the public, department personnel, and other university personnel.
Annualsalary $28,188.00 with excellent benefits, including generous leave time.
Anticipatedhire date 5/12/2025
Applicationsaccepted until: 4/27/2025
Note:Posting will close to applicants at 11:59 pm, CST, on the date above.
At the end of the application process, create your Candidate profile.
Notice to Applicants
It is Northeastern State University'spolicy that all newly hired employees must provide an original Social Securitycard during the hiring process. Failure to provide an original Social Securitycard will delay the hiring process and ability to begin employment.
An application cannot be changedafter it has been submitted.