Administrative Assistant

Position Type:
Secretarial/Clerical/Secretary

Date Posted:
5/16/2025

Location:
Sumter Adult Education

Sumter School District

Job Description

POSITION: Administrative Assistant

QUALIFICATIONS: High school diploma or equivalent; college degree preferred

Seven years of experience in the field or in a related area. Must possess excellent time management skills, ability to multitask and prioritize work, attention to detail and problem-solving skills, excellent written and verbal communication skills, strong organizational and planning skills, and be proficient in MS Office. Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

REPORTS TO: School Principal

JOB GOAL: To assist the Director in accurately maintaining required federal, state, and local programmatic and fiscal documentation and provide the director with clerical assistance.

JOB DUTIES:

1. Manages the daily operations of the Principal.
2. Maintains accurate files and required documentation.
3. Answers calls professionally and courteously.
4. Assists staff and visitors and directs them to the appropriate staff when needed.
5. Draft letters, memos and correspondences as directed.
6. Performs other secretarial, accounting and related duties as directed by Principal.

STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS

• Physical Requirements: Requires sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a recurring basis or routine keyboard operations.
• Data Conception: Requires the ability to compare and/or judge the readily observable, functional, structural or compositional characteristics (whether similar to or divergent from obvious standards) of data, people or things.
• Interpersonal Communication: Requires the ability of speaking and/or signaling people to convey or exchange information. Includes receiving assignments and/or directions from supervisor.
• Language Ability: Requires the ability to read a variety of policy and procedure manuals, computer manuals, reference materials, etc. Requires the ability to enter data into computer and prepare reports, correspondence, minutes, etc., with proper format, punctuation, spelling and grammar, using all parts of speech. Must be able to speak with poise, voice control and confidence and to articulate information to others.
• Intelligence: Requires the ability to apply logical thinking to define problems, collect data, establish facts and draw valid conclusions; to interpret an extensive variety of instructions in oral, written, schedule, mathematical or diagrammatic form; to deal with several abstract and concrete variables. Requires the ability to make independent judgments in the absence of supervisor; to acquire knowledge of topics related to primary occupation. Must have the ability to comprehend and interpret received information and the ability to comprehend and implement basic office machinery functions.
• Verbal Aptitude: Requires the ability to record and deliver information, to explain procedures, to follow oral and written instructions. Must be able to communicate effectively and efficiently with persons of varying educational and cultural backgrounds.
• Numerical Aptitude: Requires the ability to add and subtract totals, to multiply and divide, to determine percentages and decimals, to determine time. Must be able to use practical applications of fractions, percentages, ratio and proportion.
• Form/Spatial Aptitude: Requires the ability to inspect items for proper length, width and shape, and visually read various information.
• Motor Coordination: Requires the ability to coordinate hands and eyes rapidly and accurately in using automated office equipment and communications machinery.
• Manual Dexterity: Requires the ability to handle a variety of items including computer keyboards, office equipment, control knobs, switches, etc. Must have minimal levels of eye/hand/foot coordination.
• Color Discrimination: Requires the ability to differentiate between colors and shades of color.
• Interpersonal Temperament: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under moderate stress when confronted with an emergency or tight deadline. The worker is subject to tension as a regular, consistent part of the job.
• Physical Communication: Requires the ability to talk and hear: (talking: expressing or exchanging ideas by means of spoken words; hearing: perceiving nature of sounds by ear). Must be able to hear and understand communications through a telephone.

TERMS: 233 days. Salary and work year to be recommended by the Superintendent and

approved by the Board.

EVALUATION: Performance of this job will be evaluated annually in accordance with provisions of the Board's policy on evaluation by the Superintendent.

DISCLAIMER: This job description is not an employment agreement or contract and in no way states or implies that these are the only duties to be performed by this employee. Employees will be required to follow any other instructions and to perform any other related duties as assigned by the principal or appropriate administrator. Sumter School District reserves the right to update, revise or change this job description or application deadline at any time for the efficient operation of the district.

SUMTER SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER